Executive Assistant I

Texas A&M University System • Houston, TX

8d • Onsite

About The Position

The School of Engineering Medicine in collaboration with Texas A&M College of Engineering, Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENMED. This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “Physicianeers.” ENMED delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engineering degree in the same four years. The Executive Assistant I provides administrative support to the department leadership and faculty. Work involves coordinating high-level operations of the department. Exercises discretion and independent judgment with respect to matters of significance.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of office administration

Nice To Haves

• Five years of experience in office administration.
• Demonstrated ability to implement best-practice in office management.
• Proactive approach with a strong sense of ownership and initiatives.

Responsibilities

• Coordinates meetings, and other activities
• Schedules appointments and manages calendar.
• Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
• Provides technical guidance and advice on administrative matters to department management and faculty.
• Coordinates and monitors action items and assignments made by the department head and faculty.
• Communicates policies, procedures, standards, and methods.
• Interprets policies, rules, and regulations.
• Assists in compiling reports, maintains records and other documents.
• Drafts and manages correspondence and communications.
• Prepares notices or agendas for meetings.
• Responds to inquiries, resolving problems or inquiries.
• Reviews administrative practices and programs and assists in formulating policies.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• May have fiscal records management responsibilities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level