Executive Assistant I - Investment Banking, Consumer

TD Bank•New York, NY

14d•$85,000 - $110,000

About The Position

The Executive Assistant I - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

Requirements

Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
2+ Years of related experience
Exceptional clerical and administrative skills
Knowledge of division organization, terminology and operations
Ability to work independently
Strong organizational skills, with ability to keep others focused, on task and efficient
Excellent communication skills, both written and verbal
PC skills, including proficiency with spreadsheets, reporting tools and presentation software

Responsibilities

Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction
Manages efficiently in a multi-tasked environment and ensures deadlines are met
Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e.reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area
Ensures the optimal level of customer service and professionalism is provided
Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required
Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate
Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities)
Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team
Efficiently manages expectations/concerns through strong communication skills, both verbal and written
Takes initiative to identify and recommend improvements in own job function, researches and/or investigates issues requiring resolution in order to execute on assigned tasks
Be an effective team player and flexible in adjusting to changing work priorities
Participates fully as a member of the team and contributes to a positive work environment
Keeps others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
Supports the team by continuously developing knowledge in own area
Reports to a Bank Executive and provides dedicated executive administrative support
Senior level of administrative support and performs diverse range of tasks that involve a range of complexity
Has autonomy and some discretion to make decisions within well-defined parameters
Role may also be involved with the administration of sensitive and/or confidential material requiring discretion