Executive Assistant, Investment Banking

Canadian Imperial Bank of Commerce•New York, NY

9d•$85,000 - $100,000•Hybrid

About The Position

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What You’ll Be Doing The Executive Assistant will provide administrative support to key senior members of the US Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients. At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview. How You’ll Succeed

Requirements

A minimum of 5+ years of Administrative experience in a corporate environment
Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
Ability to handle multiple tasks within a very fast-paced financial services company
Proficient in Microsoft Word, Excel and PowerPoint
Excellent organizational skills
Strong communication skills, both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
Strong attention to detail
Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
Strong technical skills to support maintenance of office equipment,
Ability to exercise good judgment to resolve a wide variety of issues and problems
Ability to manage multiple priorities
Ability to work in a team environment

Responsibilities

Administrative support: Organize the Managing Directors using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his/her behalf
Coordinate and prioritize the daily activities, identifying potential problems and shifting priorities
Project a professional image to visitors and CIBC personnel by providing prompt courteous information and assistance
Greet scheduled visitors and direct/escort them, as appropriate
Answer department telephone calls in a professional manner and provide information and/or redirect the caller appropriately
Coordinate schedules, meetings, conference calls and appointments, and manage heavy travel schedules and reservations (air, hotel, ground transportation)
Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget
Manages equipment and office supplies, including: Service Now requests for all employees, equipment repairs, stationery orders, business cards, facilities issues, etc
Maintain tracking of all expenses and invoices
Compose routine correspondence, and prepare/route incoming and outgoing correspondence, including e-mail and faxes
Liaise with assistants from multiple teams across the firm
Assist with any ad hoc projects
Technology/equipment support (set up, maintenance and repairs): Provide daily technology support and maintenance of printers, scanners, photo copiers, telephones, blackberries, and computers in accordance with CIBC policies
Investigate ad hoc system/software problems.
Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner.
Liaise and trouble shoot with various technology support groups when escalating urgent matters.
Use sound judgment to ensure the correct solution is identified and implemented
Disseminate technology information, as required, to department personnel
Track and manage inventory of all department hardware and software
Work with external vendors, suppliers and technical support to ensure efficient department operations
Act as a resource to department users and coordinate training on new equipment
Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Benefits

At CIBC, we offer a competitive total rewards package.
This role has an expected salary range of $85,000 - $100,000 for the New York, NY market based on experience, qualifications, and location of the position.
The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component.
CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members.
Candidates hired to work in other locations will be subject to the pay range associated with that location.
Additional total compensation and benefits details will be provided during the hiring process.
At CIBC, your goals are a priority.
We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.