Executive Assistant - Human Resources
About The Position
Executive Assistant – Human Resources Let’s be unstoppable together! Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set. At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com. What will you be doing? Provide high‑quality administrative support to the Chief People Officer and the Human Resources team. This includes managing calendars, meetings, expenses, suppliers, orders, inquiries about Circana procedures, association memberships, invoice tracking, and work in DocuSign and Adobe. You’ll also handle other tasks and requests as they come up.
Requirements
- 5+ years of experience supporting C‑level executives.
- Strong professionalism, business judgment, and maturity.
- Excellent organizational, written, and verbal communication skills with strong attention to detail.
- High proficiency in MS Office and related platforms such as MS Teams.
- Strong project and task management skills.
- Ability to manage multiple priorities and stay adaptable in a fast‑paced environment.
- Experience with scheduling and calendar management.
- Willingness to adjust hours when needed for early or late meetings.
- Experience working in DocuSign and Adobe.
Nice To Haves
- Experience with Concur is a plus.
Responsibilities
- Build strong working relationships with senior leaders, stakeholders, and vendors through clear and consistent communication.
- Maintain professionalism and strict confidentiality in all interactions and with all materials; use sound judgment at all times.
- Support day‑to‑day team needs, including maintaining distribution lists and the HR team calendar.
- Coordinate cross‑functional meetings and training sessions.
- Manage the Chief People Officer’s calendar and schedule meetings on their behalf.
- Plan and support meetings (in person and virtual), capture and transcribe minutes, track action items and deliverables, and coordinate events, travel, and accommodations.
- Maintain accurate records of HR and corporate documents, including decisions and approvals.
- Review and refine administrative processes to keep work running smoothly.
Benefits
- We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
