Executive Admin - Human Resources

RTX•Clovis, CA

1d•Remote

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. This position provides Executive level administrative support to senior leaders of Raytheon Human Resources. The Executive Assistant oversees and administers the day to day activities for these leaders. The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the organization, leaders, and geographically dispersed team members. In addition, the ability to exercise discretion and handle sensitive and confidential information is critical. This Senior Executive Assistant will need to be highly proficient in the Microsoft Office Suite.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision
Experience in Outlook, Concur, BCAR, Rshare, SNOW and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom)
Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports
Experience in planning and coordinating international travel

Nice To Haves

Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment
Ability to understand and comply with Raytheon policies and procedures and Security functions
Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation)
Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
Ability to represent Senior Executive(s) to both internal and external customers
Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy
Ability to anticipate needs, be proactive, and apply sound judgment when making decisions
Ability to work effectively in a team and matrixed environment
Strong interpersonal skills

Responsibilities

Manage workflow of multiple issues within a continuously adapting schedule for the assigned Vice Presidents, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
May assist in directing work, assigning, and outlining tasks with others across the business
Perform comprehensive range of direct executive office support
Maintain schedule of appointments while independently prioritizing the level of importance and following protocol/procedures for contacting principals
Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response
Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation.
Develop and maintain excellent working relationships and communication channels with other executive assistants
Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services and video conferences
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner
Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents
Understand and comply with RTX and Raytheon policies and procedures and Security functions
Proactively identify ways to enable greater productivity and efficiency in role
Expected to demonstrate high degree of professionalism in behavior and manner
Maintain a senior administrative presence over all AP administrator(s)
Ability to work a flexible schedule that may require overtime or extended hours on occasion
Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where VP of AP may travel