Executive Assistant, Global Ad Sales , Amazon Ads, US LCS

Amazon • New York, NY

3d • Onsite

About The Position

Amazon Ads is seeking an Executive Assistant to support 2-3 Directors on the US
Large
Customer Sales (US LCS) team. The right candidate will be motivated by helping
their leaders
and their teams operate with greater efficiency and who is interested in serving
as part of a
close-knit EA team supporting the broader Ad Sales organization of 5000+
employees
worldwide.
We are seeking a driven, bright, and motivated individual with a history of high
performance to
support our growing organization. This exciting role requires outstanding
planning, time
management, and organizational skills. The right candidate will have a strong
sense of
ownership, bias for action, and be customer service-oriented. A high level of
integrity and
discretion in handling confidential information and professionalism dealing with
senior
executives inside and outside the company is imperative. Humor, composure, and
the ability to
foster a fun and positive team environment is a must, as is flexibility and a
willingness to turn on
a dime as priorities shift. This is an NYC based role requiring a minimum of 3
days a week in-office.

Requirements

• 2+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience working with customers with a passion for delivering exceptional service
• Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience leading process improvements
• Experience effectively communicating complex concepts through written and verbal communication

Responsibilities

• Complex calendar management and coordination of high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Hands events, management courses, team building activities, etc.)
• Planning space for the team and facilitating office moves
• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Identify and solve problems in a creative wa

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed