Executive Assistant - Franchise Strategy

NBCUniversal•Universal City, CA

35d•$29 - $38•Hybrid

About The Position

The Executive Assistant, Global Franchise Strategy will support two senior leaders (SVP and VP) by managing a wide range of administrative and organizational tasks. This role requires exceptional planning, time management, and calendar coordination skills to ensure smooth scheduling operations. The ideal candidate is highly organized, adept at multitasking, and demonstrates strong communication skills, professionalism, and a proactive approach to learning. The position offers exposure to strategic planning and brand marketing, while also providing support to other team members as needed. Ideal applicants will have a proven passion for administrative excellence and view this role as a professional career path. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Hourly pay range: $29.00-38.47

Requirements

Bachelor’s degree or equivalent experience
Proven experience as an Executive Assistant or in a similar role supporting senior leadership for a minimum 5 years preferably in marketing, entertainment, or licensing
Proven ability to manage meetings, travel arrangements, and general office operations
Coordinate and maintain complex executive calendars, including scheduling meetings across multiple time zones
Anticipate scheduling conflicts and proactively resolve them
Arrange domestic and international travel, including flights, accommodations, and ground transportation.
Prepare detailed itineraries and ensure all logistics are seamless
Process and reconcile expense reports accurately and in a timely manner
Ensure compliance with company policies and budget guidelines
Prepare agendas, presentations, and meeting materials
Coordinate logistics for internal and external meetings, including virtual platforms
Serve as a primary point of contact between executives and internal/external stakeholders
Draft and proofread correspondence with professionalism and confidentiality
Maintain accurate records, files, and documentation
Support special projects and ad hoc requests as needed
Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment
Excellent written and verbal communication skills with a polished, professional demeanor
Self-motivated, resourceful, and capable of independent problem-solving and follow-through
High attention to detail and accuracy
Willingness to learn new systems for expense reporting, travel booking, and asset management
Strong understanding of the professional tone required in a corporate environment
Proficiency in Keynote and Microsoft Office Suite
This role is designated as hybrid and currently requires a minimum of four in-office days per week (Monday-Thursday) beginning January 5, 2026. The Company may adjust in-office expectations at its discretion.

Responsibilities

Provide comprehensive administrative support to two executives
Manage calendars, schedule meetings, and coordinate events and travel
Prepare detailed itineraries and ensure all logistics are seamless.
Anticipate scheduling conflicts and proactively resolve them. Navigate political nuances between multiple business segments and leaders with varying agendas across the organization
Support the Franchise Strategy team with logistics, meeting preparation, and light project coordination
Collaborate with Talent & Culture to deliver team communications
Assist with departmental initiatives, including team-building activities, charitable events, and volunteer opportunities
Prepare and process expense reports
Perform general office and clerical duties
Maintain a professional and positive presence in all internal and external interactions
Execute additional tasks as assigned
Support special projects and ad hoc requests as needed.