Executive Assistant (Strategy & GTS)

Ascap•New York, NY

1d•$65,000 - $80,000•Onsite

About The Position

ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments.

Requirements

Bachelor's degree
A minimum of 3 years of professional experience; media/music/technology industry experience preferred
At least 2 years of experience coordinating travel arrangements, both domestic and international
Experience managing multiple calendars
Exceptional written and verbal communication skills
A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail
Ability to prioritize work responsibilities
Ability to exercise good judgment and maintain the highest level of confidentiality
Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude
Ability to work well in a team environment
Reliable and punctual
Open to dynamic and flexible work hours
High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace

Nice To Haves

Experience or interest in the media, entertainment, and technology industries preferred

Responsibilities

Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer
Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management
Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed
Provide calendar support and prioritize meetings, both internally and externally
Attend key meetings, document action items, track deadlines, and follow up with attendees
Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally
Create expense reimbursement forms and track various business expenses
Coordinate onsite and offsite meetings at both the team and department level
Liaise with outside vendors to route and process invoices as necessary
Create and maintain accurate files
Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained
Provide administrative support for strategic initiatives, events, special projects, and specific department processes
Help administer departmental collaboration tools, e.g. Slack
Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel

Benefits

A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
Vision plan that offers both in and out-of-network provider options
401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
Generous time-off policy
12 company holidays
Health care and dependent care flexible spending accounts
Short-term disability insurance/salary continuation and long-term disability insurance
Company provided basic life and accidental death and dismemberment insurance
Employee gym discounts at select gyms
Commuter benefits
Voluntary pet health insurance
Voluntary auto and homeowners insurance
Voluntary employee, spouse, and dependent life insurance options
Voluntary ID protection Coverage