Executive Assistant / Executive Business Partner

Prime Residential • San Francisco, CA

2d • $130,315 - $144,795 • Onsite

About The Position

Prime Residential’s Executive Assistant / Executive Business Partner (EA/EBP) serves as a highly trusted partner to senior leadership, playing a pivotal role in enabling executive effectiveness and operational momentum. This position blends elevated executive support with strategic coordination and project partnership, helping leaders remain focused on the priorities that drive performance and long-term growth.

The EA/EBP anticipates needs before they arise, manages complex schedules and communications with professionalism and discretion, and brings clarity and follow-through across meetings, initiatives, and executive priorities. Success in this role requires strong judgment, adaptability, and the ability to operate with both precision and strategic awareness. Designed with flexible scope, the final title, leveling, and compensation will align with demonstrated experience, capability, and evolving business needs.

Requirements

• BS/BA degree preferred
• 7–10 years of experience supporting senior executives (C-suite preferred) in a fast-paced environment
• Demonstrated ability to manage complex calendars, competing priorities, and time-sensitive logistics with precision and sound judgment
• Proven experience operating at an Executive Business Partner level, serving as a strategic extension of leadership and driving cross-functional alignment and execution
• Exceptional written and verbal communication skills, with the ability to craft polished, executive-level materials and correspondence
• Strong organizational discipline and attention to detail, with the ability to work independently in high-accountability environments
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort quickly learning and navigating new systems and technologies

Responsibilities

• Manage complex, high-volume calendars and meeting coordination with urgency and accuracy
• Coordinate detailed travel logistics, including itineraries, transportation, and accommodations
• Draft, revise, and proofread executive communications, presentations, and reports
• Screen communications and serve as a liaison with internal and external stakeholders
• Prepare materials and ensure leaders are set up for successful meetings and engagements
• Track executive priorities, initiatives, and follow-ups to maintain momentum
• Support planning and preparation for leadership meetings, offsites, and key business reviews
• Help organize projects, timelines, and cross-functional coordination
• Provide visibility into action items, risks, and next steps across initiatives
• Contribute to process improvements that enhance executive effectiveness
• Process invoices, expense reports, and T&E submissions; reconcile purchasing card activity
• Maintain organized digital files, executive contacts, and key department documentation
• Prepare and format presentations, reports, and spreadsheets for executive use
• Support onboarding coordination and administrative logistics as needed
• Maintain confidentiality and strong judgment across sensitive information
• Coordinate meeting logistics, agendas, and follow-up actions
• Partner with stakeholders across teams to remove roadblocks and keep work moving
• Attend select meetings to capture notes, action items, and next steps when needed
• Help drive consistency in rhythm-of-business processes and communication flow
• Build strong cross-functional relationships to support seamless execution

Benefits

• Comprehensive medical, dental, and vision coverage.
• PTO plus 11 company holidays, 2 floating holidays, a day off for your birthday, and a day to give back through volunteering.
• A 401k plan with company match up to 4% to help you plan for the future.
• Tuition reimbursement to support your continuous learning and career development.
• A housing discount at Prime Residential communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level