Executive Assistant (DE Finance)

The Walt Disney Company • Burbank, CA

1d

About The Position

About the Role & Team The Executive Assistant position provides executive support to multiple executives within the Finance organization of Disney Entertainment. The ideal candidate must be able to tactfully manage time, prioritize and communicate with authority.

Requirements

• Excellent computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint
• Excellent and professional phone skills
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to anticipate needs, be proactive, resourceful and flexible
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Professional demeanor to serve as first point of contact for executive leaders
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
• Ability to operate on a shared desk and form a strong partnership with the other Admin(s)
• Flexibility with work schedule – some overtime may be necessary
• Bachelor’s Degree or equivalent experience

Responsibilities

• Manages schedule, calendar and meetings for executive leaders
• Manages and prepares documents including meeting agendas and presentation materials
• Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Manages Travel and Expense for executives (including understanding of company expense policies). Creates expense reports and reconciles credit card account
• Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
• Maintain a positive and professional demeanor under pressure, while being resourceful and adaptable
• Creates a professional and positive environment for all who interact with the Disney Entertainment Finance team
• Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels
• Ability to tactfully manage executives’ time, multi-task and communicates with authority
• Assists with departmental tasks, including conference room requests
• Arrange and coordinate quarterly meetings
• Assist with broader org town halls - set up, coordination, VoluntEARs projects, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level