Executive Assistant- Corporate Legal

The Walt Disney Company • Burbank, CA

1d

About The Position

About the Role & Team Do you have deep experience supporting executives? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then an Executive Support Professional position in Corporate Legal at The Walt Disney Company might be right for you. Our Executive Support Professionals are highly respected because their skills are, quite simply, essential. You’d be a key member of a dynamic, fast-paced team that is responsible for working on employment matters from the routine to the revolutionary. This position currently reports to an Assistant Chief Counsel. What You Will Do: You would be responsible for the day-to-day workings of the executives you support. Our highly collaborative and energetic team operates from the corporate center, and works with all business segments across all regions, as well as other corporate subject matter experts. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people . The relationship you form with the executives you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of various departments across the Disney enterprise. As the “face” of your executives within The Walt Disney Company, your professionalism, capability, and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might: Interface directly with other senior executives and their support teams – your ability to work well with people on all levels and build relationships is a very important part of your job. Review your executives’ schedules to build in time for things like thinking and traveling to their next meeting. Understand the day’s priorities so you can be strategic about how you manage planning and scheduling or direct phone calls. Optimize your executives’ time and focus based on business needs – asking “when will this be most effective” instead of “where can this go”. Be ready to throw the entire schedule out the door when an urgent matter comes up, then pick it up again when the dust settles. Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company. Schedule conference rooms, meetings and video meetings. Draft letters, emails, and other documents on behalf of your executives and proofread documents created by others. Assist with onboarding new employees – you’ll be the “friendly face” that new hires count on to answer all their questions, including some who are extremely senior in the organization; and Create travel itineraries, taking into account time zones, weather delays, traffic, and fatigue levels.

Requirements

• At least 5 years supporting executives and/or equivalent experience
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of your executives’ business
• Ability to manage multiple tasks in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
• A strategic approach to scheduling - “what deserves time and when” instead of “how do I fit everything in”
• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• Skilled at building bridges, forging alliances, and encouraging people to want to work with you
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your executives and co-workers and to go the extra mile
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time may be needed
• Very strong organizational skills and extreme attention to detail
• A highly professional demeanor, positive outlook, and a can-do attitude

Nice To Haves

• Experience at The Walt Disney Company
• Experience working in a large public corporation, particularly within a legal department.

Responsibilities

• Interface directly with other senior executives and their support teams
• Review your executives’ schedules to build in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you manage planning and scheduling or direct phone calls
• Optimize your executives’ time and focus based on business needs
• Handle extremely confidential, sensitive information
• Schedule conference rooms, meetings and video meetings
• Draft letters, emails, and other documents on behalf of your executives and proofread documents created by others
• Assist with onboarding new employees
• Create travel itineraries, taking into account time zones, weather delays, traffic, and fatigue levels

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees