Executive Assistant, Corporate Governance

CFA Institute•Charlottesville, VA

23h•$70,000 - $110,000

About The Position

Are you an Executive Assistant who shines when supporting busy leaders with planning, logistics, and documentation? In this role, you’ll help ensure Board meetings and materials are accurate, timely, and well organized. Your strength in managing details and maintaining confidentiality will make a real impact. The Executive Assistant, Corporate Governance plays a key role in ensuring the smooth operation of the Board of Governors and its committees by providing comprehensive project-planning and organizational support. This position involves managing all aspects of board and committee meetings, including scheduling, venue arrangements, and logistical coordination. The Executive Assistant, Corporate Governance is also responsible for the timely preparation and distribution of board documents, such as agendas, minutes, and reports, while maintaining strict adherence to corporate governance and compliance standards. In addition to acting as the central point of communication between board members, executives, and other senior-level stakeholders, this role requires discretion in handling confidential information. The successful candidate will thrive in a fast-paced environment, possess strong organizational skills, and maintain a high level of professionalism in supporting the board’s overall function. The position will report to the Head, Corporate Governance. What You Will Bring This position is required to handle highly confidential matters and materials with discretion. The responsibilities of this position include, but are not limited, to:

Requirements

Bachelor’s Degree or an equivalent combination of education and experience.
Minimum -5+ years of related experience in a professional office environment with senior leadership/C-suite or Board interaction, and a positive, can-do attitude required.
High degree of competency in MS Office Suite, including Word, PowerPoint, Excel, and Outlook.
Ability and willingness to quickly learn how to use various web-based tools and organizational platforms and systems (i.e., Survey Monkey, Diligent, Cvent, Concur, NetSuite, Adaptive, etc.) required.
Fluency in English required.
Must have exceptional time-management skills.
Must have outstanding attention to detail.
Must be competent in juggling competing priorities and adapting to changing expectations (agile).
Excellent communication skills, including verbal, listening, presentation, and especially superior writing capabilities required.
Ability to handle highly confidential matters and materials with discretion and a high degree of professionalism required.

Responsibilities

Organize, schedule, and coordinate board and committee meetings, including securing venues, preparing agendas, and managing logistics such as catering, technology needs, and room setup.
Prepare, distribute, and manage all board materials including agendas, minutes, reports, and presentations, ensuring timely and accurate information is provided ahead of meetings.
Maintain accurate records of board proceedings, resolutions, and decisions.
Ensure all board actions comply with company policies, legal requirements, and corporate governance standards.
Serve as the primary point of contact between board members, executives, and external stakeholders and ensure timely and effective communication of key decisions, updates, and follow-ups.
Manage sensitive and confidential information with discretion, ensuring appropriate levels of security and privacy are maintained in accordance with company policies.
Assist in the orientation and onboarding of new board members by providing them with the necessary documentation, resources, and training to understand their roles and responsibilities.
Plan and support board-related events, including annual retreats, strategy sessions, and networking events, ensuring all logistical details are handled professionally.
Track and follow up on action items from board meetings, ensuring deadlines are met and keeping the board informed on progress.