Executive Assistant, Corporate Communications

Warner Bros. Discovery•Burbank, CA

About The Position

As the Executive Assistant to the Chief Communications & Public Affairs Officer, you will play a crucial role in ensuring the efficient and smooth operation of the CCO’s office. You will be responsible for managing a wide range of administrative tasks, coordinating special projects, and serving as a key point of contact for internal and external stakeholders. This role requires a high level of discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

7 years of experience as an executive assistant or in a similar role supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant tools.
Ability to handle multiple tasks simultaneously and prioritize effectively.
Discretion and professionalism when dealing with confidential information.
A proactive and collaborative approach to problem-solving.

Nice To Haves

Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
Previous experience supporting Communications, PR or Public Affairs is a plus

Responsibilities

Calendar Management: Coordinate and manage the CCO’s schedule, including arranging meetings, conference calls, and appointments. Anticipate scheduling conflicts and proactively address them.
Communication: Serve as a primary point of contact for internal and external communications on behalf of the CCO. Draft and edit emails, memos, and other documents as needed.
Travel Arrangements: Organize and coordinate travel plans, including flights, accommodations, and itineraries. Ensure travel arrangements align with the CCO's preferences and business requirements.
Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings as needed to capture action items, follow-ups, and decisions. Provide post-meeting summaries and track action items to completion.
Project Coordination: Assist in the planning, execution, and follow-up of special projects and initiatives led by the Chief Communications & Public Affairs Officer. Collaborate with cross-functional teams to ensure successful project outcomes.
Documentation: Maintain accurate records, files, and documentation related to the CCO's responsibilities. Create and update organizational charts, reports, and presentations.