Executive Assistant – CFO, Americas
About The Position
The Executive Assistant – CFO, Americas is a high-trust role responsible for providing strategic administrative partnership to the Chief Financial Officer. This position protects executive time, ensures meetings are decision-ready, and drives disciplined follow-through across leaders and stakeholders in a fast-paced logistics environment. The Executive Assistant operates as a key leverage point for executive execution, managing complex coordination, maintaining strict confidentiality, and enabling operational efficiency through organization, proactive communication, and responsible use of AI-enabled productivity tools.
Requirements
- 5 to 10+ years of Executive Assistant experience supporting senior leaders at the VP or C-level; direct CFO support strongly preferred
- Demonstrated ability to manage complex calendars, executive communications, and high-level stakeholder coordination
- Exceptional discretion, reliability, and attention to detail
- Strong written and verbal communication skills with the ability to produce executive-ready materials
- Advanced proficiency in Microsoft 365, including Outlook, Teams, Excel, and PowerPoint
- Experience coordinating travel logistics and expense management workflows; Concur experience preferred
- Proven ability to follow up, drive accountability, and escalate issues appropriately
- Comfort leveraging AI tools to enhance productivity and efficiency while maintaining confidentiality and professional standards
Nice To Haves
- Bilingual in Spanish preferred
Responsibilities
- Own and manage the CFO’s calendar strategy, including scheduling, prioritization, conflict resolution, and protection of executive focus time
- Ensure meeting readiness through preparation of agendas, executive briefs, pre-read materials, logistics coordination, and action item tracking
- Responsible for the administrative coordination related to insurance documentation, vendor files, and renewal deadlines
- Drive execution cadence by tracking commitments, deadlines, risks, and deliverables while proactively closing follow-up loops
- Coordinate complex domestic and international travel arrangements, including contingency planning and expense management processes
- Assist with corporate documentation workflows, including KYC packages, licenses, templates, document tracking, and preparation of materials for executive review
- Draft executive-level communications, summaries, trackers, templates, and meeting notes using AI tools appropriately and with strong professional judgment
- Maintain strict confidentiality while managing sensitive financial, operational, and executive information
- Collaborate cross-functionally with senior leaders, finance teams, and external stakeholders to ensure alignment and timely execution
- Manage expense reporting workflows in compliance with company policies, with experience in Concur preferred
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
