Executive Assistant to the CFO

Artlist•New York, NY

6d•Onsite

About The Position

Artlist is a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, Artlist enables creators to stay on trend, and achieve their creative goals. Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io. Artlist is seeking a high-caliber, strategically-minded Chief of Staff & Executive PA to support our Chief Financial Officer (CFO) in our New York office. This is a "force multiplier" role designed for a finance-savvy professional who can navigate the complexities of a global creative technology company. You will act as the CFO’s right hand, balancing high-level strategic project management with meticulous operational support. The ideal candidate isn't just an organizer; they are a gatekeeper and advisor who understands the language of P&Ls, audits, and investor relations.

Requirements

Experience: Minimum 5+ years of experience in an Executive Assistant or Chief of Staff role, specifically within a Finance department or a financial services firm (e.g., PE, VC, or Fintech).
Project Management: Proven ability to manage cross-functional projects using tools like Monday.com, Asana, or Jira.
Discretion: Absolute integrity and experience handling sensitive financial data and confidential corporate strategies.
Adaptability: A "no task too big or too small" mentality. You are as comfortable discussing EBITDA as you are fixing a scheduling conflict.
Communication: Exceptional written and verbal communication skills; ability to translate complex financial concepts into clear updates for the broader team.

Responsibilities

Strategic Project Management & Follow-up
Drive Initiatives: Manage the end-to-end execution of special projects within the CFO area of responsibility (e.g., ERP implementations, budget cycle coordination, or M&A due diligence).
Accountability Partner: Track action items from CFO Team meetings . Ensure department heads meet deadlines for financial reporting and strategic milestones.
Briefings & Presentations: Prepare high-level briefing materials, decks, and financial summaries for the CFO ahead of Board meetings , exec meetings and executive leadership off-sites.
KPI Tracking: Design and maintain dashboards to track departmental OKRs and KPIs. Ensure the CFO has a real-time pulse on the company’s financial health.
Investor Materials: Draft and refine high-impact investor decks, "fact sheets," and talking points that translate complex financial performance into a compelling growth narrative.
Advanced Calendar & Operational Management
Strategic Scheduling: Manage a complex, high-volume calendar. Prioritize meetings based on fiscal year cycles (e.g., year-end audits, quarterly reporting, tax deadlines).
Global Coordination: Act as the primary bridge between the NY office and the global finance teams (including HQ), ensuring seamless communication across time zones.
Gatekeeping: Protect the CFO’s time by vetting requests, managing interruptions, and ensuring they are fully prepared for every engagement.
Financial Liaison & Reporting
Finance Literacy: Leverage your background to assist in synthesizing financial data for quick decision-making.
Vendor & Relationship Management: Manage relationships with external auditors, tax advisors, and banking partners on behalf of the CFO.
Travel & Logistics
Coordinate complex international and domestic travel, including visa requirements, ground transportation, and detailed itineraries that account for "prep time" between meetings.