Executive Assistant - C-Suite

Jefferson Healthcare • Port Townsend, WA

38d • Onsite

About The Position

Jefferson Healthcare (www.jeffersonhealthcare.org) is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you!

Requirements

• High School degree or GED equivalency, associate's degree preferred
• Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives.
• Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required.
• Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required.

Nice To Haves

• Healthcare/medical office experience preferred.
• Project management assistance experience preferred.

Responsibilities

• Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned.
• Coordinates and manages flow of policies, procedures, correspondence, and files.
• Collects data and develops graphical displays.
• Maintains current databases; performs audits and studies as requested.
• Supports initiatives, committees, teams, and programs as directed.
• May assist with preparing presentations and coordinating events.
• Maintains absolute confidentiality of all sensitive, patient and employee information.
• Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned.

Benefits

• Competitive salary
• Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families.
• Work that makes a difference in the community through healthcare
• Opportunities for career development
• A team that works hard, has fun, and supports one another

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees