Executive Assistant - C-Suite

Gannett Fleming • Denver, CO

55d • $90,000 - $120,000 • Hybrid

About The Position

GFT is seeking an Executive Assistant with experience providing support to the C-Suite, preferably in the Greater Phoenix area or one of our West region locations. This role follows a hybrid work model, requiring regular attendance office/ 3 days per week. GFT administrative professionals are essential for supporting the company's global operations; playing a key role in delivering a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.   What you'll be challenged to do: As Executive Assistant to the CEO and CFO, you will play an integral part in coordinating the day-to-day activities of our executives. We are looking for someone who is detail-oriented and is capable of working within a fast-paced, growing and rapidly changing environment that is mission-driven and people-centric. The ideal candidate will support both strategic and tactical efforts, exercise good judgment in various situations, possess strong written and verbal communication skills, demonstrate administrative and organizational skills, while maintaining a realistic balance across multiple priorities. Approximately 75% of your time will be spent supporting GFT's CEO, with 30-50% dedicated to personal tasks during the workday. The remaining 25% of this person's time will be spent supporting the CFO. In this capacity, the successful candidate will be responsible for the following: • Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively with minimal direction• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.• Reviewing, prioritizing and responding to executive correspondence on their behalf• Making travel budget or resource decisions based on guidance without routine approval• Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.• Handle confidential and sensitive information with discretion and sound judgment.• Build relationships with key stakeholders in the CEO's internal and external network• Acting as liaison between executive and department leaders, at times serving as a proxy in meetings• Making decisions sensitive matters (e.g. handling confidential HR or Legal issues) that involve exercising judgement and discretion Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines. Manage and contribute to special projects as needed.

Requirements

• Associates Degree or equivalent level experience with High School Diploma
• 10 plus years of experience as an executive assistant in fast paced, collaborative professional setting
• 4 plus years supporting and partnering with CEO or other C-Level executive
• Easy going, approachable, and calm personality who doesn't take themselves too seriously.
• Great instincts in anticipating the needs of the executives are often supported without much guidance
• Technology proficient, to include advanced level capabilities with Microsoft Office
• Some degree of business acumen and emotional intelligence with the confidence to make decisions
• A resourceful and reliable self-starter who can multitask in a fast-paced environment, with strong attention to detail
• Someone passionate about the company's mission and eager to contribute wherever necessary to help in success
• Legally authorized to work in the United States. (Sponsorship is not being offered for this role)
• Experience supporting executives in a professional services organization, preferably in the AEC industry

Nice To Haves

• Bachelor's Degree

Responsibilities

• Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.
• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively with minimal direction
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
• Reviewing, prioritizing and responding to executive correspondence on their behalf
• Making travel budget or resource decisions based on guidance without routine approval
• Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.
• Handle confidential and sensitive information with discretion and sound judgment.
• Build relationships with key stakeholders in the CEO's internal and external network
• Acting as liaison between executive and department leaders, at times serving as a proxy in meetings
• Making decisions sensitive matters (e.g. handling confidential HR or Legal issues) that involve exercising judgement and discretion
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
• Manage and contribute to special projects as needed.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree