Executive Assistant, C-Suite
About The Position
The Executive Assistant serves as a trusted partner to a C‑Suite executive, operating with a strong understanding of executive priorities, leadership expectations, and organizational objectives. This role requires anticipating needs, exercising sound judgment, and proactively managing information, priorities, and communications to ensure the executive remains focused on the highest-impact work. The successful candidate will function as an extension of the executive, demonstrating professionalism, discretion, and strategic awareness in all interactions. In addition, this role partners closely with other C‑Suite Executive Assistants to support effective coordination across the First Team. The Executive Assistant contributes to a highly collaborative executive support team by aligning calendars and priorities, sharing information appropriately, and supporting enterprise-level initiatives that require cross-functional planning, communication, and execution.
Requirements
- Bachelor's Degree required but may substitute a combination of education and experience.
- 8 executive assistant experience supporting a C-Suite leader.
- Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
- Excellent organizational, oral and written communication skills.
- Ability to multi-task, work independently and as a team member.
- Ability to maintain composure when working under pressure.
- Attention to detail.
- Ability to use good judgment and discretion daily as well as when presented with confidential information.
Responsibilities
- Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
- Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
- Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
- Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
- Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or the First Team.
- Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
- Assist in preparing the budget and tracking expenses.
- Organize large meetings which may include multiple departments of the organization.
- Provide administrative support for other member(s) of the First Team as assigned/directed by leader.
- Offer support and assistance to other departments and employees as needed for special projects and/or events.
- Completes other duties as assigned.
- Performs other duties as assigned
- Complies with all policies and standards
Benefits
- Health, dental, vision, life and disability insurance
- 401k Retirement Program + 6% employer match
- 15 Days of Paid Vacation Days each Calendar Year
- 12 Paid Holidays + 2 floating holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
