Administrative Assistant, Executive C-Suite

Emory Healthcare•Atlanta, GA

1h•Onsite

About The Position

Under limited supervision, provides advanced administrative and executive support to C-Suite leaders. This position requires excellent judgment, discretion, and organizational skills to manage executive priorities, coordinate complex schedules, and ensure effective communication with internal and external stakeholders. The Administrative Assistant serves as a trusted partner to executive leadership, supporting the success of organizational goals and initiatives.

Requirements

Bachelor's degree in business administration, communications, or a related field
OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelor’s Degree
If Bachelor's, 3 years office administration, senior secretarial or related experience
Experience with PC software applications
Ability to type 60 wpm
Exceptional written, verbal, and interpersonal communication skills
Strong organizational skills with the ability to manage multiple priorities under tight deadlines
High level of discretion, integrity, and professionalism
Ability to exercise independent judgment and make decisions within established guidelines

Responsibilities

Manage complex and dynamic calendars, including scheduling meetings, resolving conflicts, and prioritizing appointments
Coordinate travel arrangements, including logistics, itineraries, and expense processing
Prepare agendas, materials, presentations, and follow-up documentation for executive meetings
Anticipate executive needs and proactively manage priorities to ensure smooth day-to-day operations
Serve as the primary point of contact for executives, screening inquiries and requests while ensuring timely and accurate responses
Draft, edit, and proofread correspondence, presentations, and reports on behalf of the executive(s)
Represent the executive office with professionalism and discretion in interactions with senior leaders, board members, and external stakeholders
Handle highly sensitive and confidential information related to personnel, strategy, and operations with discretion
Develop and maintain efficient filing systems, records, and workflows to ensure accuracy and accessibility of executive information
Support special initiatives and projects by tracking deadlines, coordinating deliverables, and monitoring progress
Identify opportunities to streamline administrative processes and recommend improvements for efficiency
Assist in preparation and coordination of executive-level events, meetings, and organizational functions
Provide guidance and direction to other administrative staff supporting executive offices, ensuring consistent practices and service delivery
Coordinate with other administrative professionals to align workflows across departments and executives
May serve as a spokesperson or representative for departmental inquiries, as appropriate
Additional Duties as Assigned