Executive Assistant - Business Operations

Kansas City Royals•Kansas City, MO

About The Position

The Executive Assistant will provide support to our President, Business Operations as well as C-Suite Executives in the business office from time to time. The ideal candidate must be self-motivated, exhibit interpersonal and technical skills as well as maintaining a high-level of confidentiality and discretion. We are seeking an experienced administrative professional who is proactive and able to pivot as business needs arise.

Requirements

Bachelor’s degree, preferably within Business Administration or Communications
Minimum of 8 years’ experience as EA to a C-suite or similar level professional
Proficient in Microsoft Office and Zoom and similar video meeting platforms (Outlook, Word, Excel, Teams, and PowerPoint)
Strong written and verbal communication skills
Excellent organizational and interpersonal skills
Team player with emotional maturity/emotional intelligence and ability to be effective independently
Ability to handle confidential information with discretion and integrity
Ability to lift items weighing as much as 25 pounds
Must be able to work in a seated position for majority of workday
Must be able to be productive utilizing a computer keyboard and telephone
Must be able to be productive in a work environment where the noise level can be high at times
Must be comfortable walking to navigate the facility to access the office, concourse, etc.
Must be able to work extended hours and/or weekends as required by deadlines and event scheduling

Responsibilities

Organize, manage, and coordinate executive calendar, engagements, and travel schedule, such as flight and hotel arrangements
Planning and coordination of staff and external events including dinners, lunches and after hour activities
Coordinate with other stakeholders on various meetings and events that include high-level personnel
Must always display exceptional communication and customer service to stakeholders of the Royals organization
Prepare internal and external correspondence including meeting minutes, agendas, presentations, and materials
Utilize Concur Expense System to assist with processing expenses on behalf of the Executive Suite
Efficiently assist in prioritizing deadlines and other matters that may arise
Must exhibit detail-oriented behavior with extreme attention to detail
Possess ability for creative problem solving and to collaborate with others
Communicate directly and on behalf of executives with all members of the Royals organization
Others duties as assigned