Executive Assistant, Business Management

Oaktree Capital Management • Los Angeles, CA

1d • $75,000 - $115,000 • Onsite

About The Position

Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1,400 employees and offices in 26 cities worldwide. We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For additional information please visit our website at www.oaktreecapital.com . Based in downtown Los Angeles, the Executive Assistant will provide administrative support to the Chief Technology Officer. Key responsibilities include:

Requirements

• 7–10+ years of experience supporting C-suite or senior executive leadership
• Demonstrated ability to operate with autonomy, sound judgment, and discretion in complex environments
• Proven experience managing highly dynamic calendars and priorities for senior leaders
• Strong executive communication skills, including the ability to represent leadership effectively
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Exceptional organizational skills and attention to detail
• Strong initiative, ownership mindset, and work ethic
• High degree of integrity, professionalism, and discretion
• Excellent interpersonal, verbal, and written communication skills
• Ability to perform well under pressure and time constraints

Nice To Haves

• Experience supporting technology, investment, or financial services executives strongly preferred
• Bachelor’s degree preferred but not required

Responsibilities

• Schedule and coordinate internal meetings, including catering, technology setup, guest access, and materials preparation
• Arrange travel and prepare itineraries as needed
• Prepare and submit expense reports and process invoices
• Support department onboarding by coordinating schedules and preparing materials for new hires
• Organize and support department meetings, offsites, special events, and inter‑departmental meetings
• Perform general administrative tasks such as copying, faxing, ordering supplies, and managing parking validations
• Understand leadership priorities and business context with minimal instruction
• Exercise sound judgment regarding what requires immediate attention versus what can be deferred
• Anticipate issues before they escalate and proactively flag risks or concerns
• Participate intentionally in select meetings and working sessions to build deeper understanding of the business, technology landscape, and strategic direction, enabling stronger judgment and decision-making‑making
• Proactively review forward-looking schedules, priorities, and initiatives to identify potential conflicts or challenges‑looking schedules, priorities, and initiatives to identify potential conflicts or challenges
• Actively manage and prioritize complex calendars based on business impact
• Continuously evaluate which meetings, projects, and stakeholders require priority, recognizing that priorities may shift daily or weekly
• Protect focus time and thoughtfully sequence meetings to optimize effectiveness
• Push back diplomatically on low‑value or misaligned requests when appropriate
• Communicate clearly, concisely, and professionally on behalf of leadership
• Interact comfortably and confidently with senior leaders, investors, vendors, and regulators
• Demonstrate informed executive presence by understanding the rationale, tradeoffs, and technical constraints behind decisions discussed in meetings
• Exercise strong discretion with sensitive and confidential information
• Provide frequent, proactive updates to leadership (including the CTO and relevant senior stakeholders) throughout the day to ensure alignment and visibility
• Track decisions, action items, and commitments arising from meetings and discussions
• Translate insights from meetings into actionable follow-ups, risk awareness, and operational improvements‑ups, risk awareness, and operational improvements
• Follow up with stakeholders and leaders to ensure timely execution
• Maintain organized, accessible records of key information, materials, and documentation
• Coordinate effectively across the leadership team and broader organization
• Navigate competing priorities with tact, professionalism, and sound judgment
• Act as a trusted point of connection across functions
• Operate effectively in a fast changing, dynamic environment‑changing, dynamic environment
• Demonstrate willingness to learn new tools, systems, and ways of working
• Proactively build business and technical fluency through meeting participation and exposure to new initiatives
• Maintain flexibility as priorities and organizational needs evolve

Benefits

• In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive