Executive Assistant & Office Management

NatureSweet•San Antonio, TX

About The Position

Ensures the efficiency and effectiveness of day-to-day operations by providing high-level administrative support to three senior executives while overseeing all aspects of office management. This dual-function position is key to maintaining organizational flow, enabling leadership to focus on strategic priorities, and fostering a professional, well-run, and welcoming office environment for staff, clients, and partners alike. Performs diverse and confidential administrative duties, frequently requiring oral and written communications in English and Spanish. Screens telephone calls and receives direct visitors. Schedules and maintains a calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Draft outlines and track Projects for the teams.

Requirements

Business Administration or related field preferred.
Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field.
At least one year of experience managing office task.
English and Spanish requiered

Responsibilities

Coordinate board meetings or executive events (in and out of office)
Manage the executive’s time efficiently
Provide travel itineraries and coordinate related travel arrangements and submit expense reports
Create presentations and reports (including attendance reports, or any office report needs)
Maintain and organize files and records
Process office payments regularly
Manage the snack supply
Manage the relation with all the vendors to analyze contracts, keep records of expenses, etc.
Be the liaison with the office building administration, including de administration of covered spaces
Administration of the apps for the alarm, access control, etc.
Provide service to all associates (AC concerns, access to apps, office supplies, etc.)
Provide support on the organization of cultural events in the office