Executive Assistant/Office Manager

Inmar Intelligence•Rogers, AR

About The Position

Position Summary: The Executive Assistant provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized coordinator of people and processes, the Executive Assistant serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results. Reporting to a manager, the Executive Assistant plays a primary role in facilitating the general management of the group, coordinating time, resources, and communication (internal and external) dedicated to strategic priorities, and managing projects involving key stakeholders across the organization. Primary Accountabilities: Administrative Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team. Maintain and prioritize daily schedules and workload. Work independently, receiving a minimum of detailed supervision and guidance. Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings. Arrange travel and accommodations for executives. Schedule and attend meetings on behalf of executives, taking notes and recording minutes. Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Responsible for maintaining records and performing additional duties as assigned by executives. Additional Responsibilities: Performs other duties as assigned Complies with all policies and standards

Requirements

Associates in business or related field; Bachelor’s degree preferred
4+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities required
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.
Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.
Maintain and prioritize daily schedules and workload.
Work independently, receiving a minimum of detailed supervision and guidance.
Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.
Arrange travel and accommodations for executives.
Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
Responsible for maintaining records and performing additional duties as assigned by executives.
Performs other duties as assigned
Complies with all policies and standards

Benefits

Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)
Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs