Executive Assistant, Anesthesiology
About The Position
Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. In addition to general administrative support duties, the EA assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.
Requirements
- Bachelors Degree in related field is required or a combination of additional experience and training will be considered
- Three to five years of experience in progressively more responsible positions in office administration
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint)
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules
- Must be able to keep others organized and on track
- Excellent written and verbal communication skills
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction
Nice To Haves
- 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience
Responsibilities
- Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff
- Assists with research grant application
- Tracking grant reporting
- Performing web research on federal research funding trends
- Identifies articles and opportunities of interest to the department by reviewing websites and printed media
- Acts as the first point of contact for the Office
- Triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups
- Schedules meetings
- Makes travel arrangements
- Processes travel reimbursements in a timely manner
Benefits
- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research
- Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science
- Benefits (medical, dental, vision, pharmacy)
- Discretionary annual bonuses and merit increases
- Flexible Spending Accounts
- 403(b) savings matches
- Paid time off
- Career advancement opportunities
- Resources to support employee and family well-being
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
