Executive Assistant and Operations Manager

The University of Texas at Austin • Austin, UT

10h • Onsite

About The Position

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation. Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers. Learn more about UT’s mission and values and leadership . The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education. Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors. Follow your passion, grow your career and help us change the world . The Executive Assistant and Operations Manager provides executive-level administrative and operational support to senior executives, ensuring the seamless function of a fast-paced, high-performing leadership office. The ideal candidate is detail-oriented, highly organized, and adept at anticipating institutional needs.

Requirements

• Bachelor's degree or equivalent work experience.
• 5-7+ years of related experience, preferably with 5+ years, supporting C+ Suite or similar executives.
• Demonstrated ability to operate with a high degree of autonomy, discretion, professionalism and strategic judgment.
• Experience with CRM systems (e.g., Salesforce, Raiser's Edge).
• Advanced computer skills and strong content management systems (e.g., Box, Sharepoint).
• Proficiency with project management tools (Smartsheet, Planner, Trello, etc.) and ability to quickly build proficiency with new tools.
• Demonstrated success in planning, organizing, and completing projects.
• Strong communication skills, both written and verbal, with a high-level of attention to detail.

Nice To Haves

• Experience with fundraising or supporting fundraisers.
• Experience with budget management.

Responsibilities

• Executive Support Act as a strategic partner to AVP's, anticipating needs, managing priorities and supporting decision-making.
• Manage calendars, including scheduling meetings, appointments, and travel arrangements.
• Draft executive-level materials and communications with minimal direction.
• Exercise a high level of discretion and sound judgment with confidential and sensitive information.
• Provides back-up administrative support for the VP Office.
• Relationship Management Assists with donor portfolio management, including tracking next steps for gift conversations, developing high-quality donor-facing materials, and supporting stewardship strategies.
• Assists with vendor, contract, and MOU management.
• Liaises with internal/external stakeholders on behalf of AVPs.
• Organizational and Operational Management Assists with tracking progress on strategic initiatives and budget oversight.
• Develop and implement systems that improve workflow, communication and organizational efficiency.
• Lead preparation and follow-up for high-stakes meetings, including donor engagements or strategy sessions.
• Assists in external relations and other activities as assigned, including logistics for donor meetings, and VIP visits and providing support for devlopment activities.
• Coordinates cross-team communication and ensures deadlines are communicated.
• Perform other duties as assigned.

Benefits

• The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.
• Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees