Executive Assistant and Office Manager

Neural Concept • Jersey City, NJ

1d • Hybrid

About The Position

We’re looking for a motivated and proactive individual to join our Operations team and assist with the smooth daily running of our office and fast growth of our team. This role is ideal for someone who enjoys supporting teams, creating a positive work environment, and taking part in a wide variety of operational and administrative tasks. The role is available ASAP.

Requirements

• Some initial experience in administration, hospitality, or office operations is a plus but not necessary.
• Strong organizational skills, attention to detail, and the ability to multitask effectively
• At ease with meetings- IT set-up
• Flexible, adaptable, and proactive with a hands-on attitude
• Reliable, service-oriented, and a true team player
• Comfortable in a dynamic and fast-paced environment
• Proficient in common office tools (e.g., MS Office Suite, Slack)
• Fluent in English.
• Please note that this is a full time position based in Jersey City, NJ. Only candidates who hold a valid working visa in the US or US citizens will be considered . We do not offer sponsorship. Candidates must be able to be physically present in the office (Jersey City, NJ) at least three days per week.

Responsibilities

• Ensure the office remains organized, well-stocked, and always welcoming for current and new employees.
• Coordinate with Operations team in Switzerland to support hiring, legal and administrative processes.
• Coordinate with vendors and service providers for supplies, deliveries, and small maintenance needs, and help implement initiatives that improve the workplace experience
• Assist with onboarding process by preparing welcome kits and helping new hires settle in. Provide friendly, day-to-day support to employees and address admin and office-related requests
• Support the smooth execution of internal meetings, team events and external, customer & partners events (logistics, setup, catering, materials).
• Coordinate online and onsite meetings with US leadership, by managing calendars. Support in meetings and preparation when required.

Benefits

• Develop professionally alongside talented colleagues who share knowledge freely and support one another.
• Thrive in a collaborative, multicultural environment where your work is visible and recognized.
• Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.
• Enjoy 25 days of paid vacations per year, healthcare 100% offered by the company (medical/vision/dental), 401K matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees