Executive Assistant and Office Manager

MyJunior AI • New York City, NY

2d • Onsite

About The Position

We're hiring an Executive Assistant and Office Manager to support our CTO and keep our New York office running smoothly. You’ll be the front-of-house heartbeat of the NYC office: shaping a welcoming, organised workspace, coordinating culture-building initiatives, and ensuring day-to-day operations run seamlessly. At the same time, you’ll be a trusted partner to the CTO - managing calendars and travel, supporting communication and workflow, and anticipating needs to keep priorities moving. This role is ideal for someone with 3+ years of experience in workplace experience, office coordination, EA support, or operations - ideally in consulting, private equity, or high-growth tech - who wants variety, ownership, and impact in a growing start-up. This is an in person role Monday–Friday.

Requirements

• Has 3+ years of experience in EA, office management, workplace experience, or operations
• Is ultra-organised , with exceptional attention to detail and the ability to manage shifting priorities
• Is highly responsive , with strong judgement around scheduling, prioritisation, and time management
• Operates with discretion, maturity, and high emotional intelligence , especially when handling sensitive information
• Is naturally proactive , anticipating needs and solving problems before they arise
• Has excellent written and verbal communication skills , able to communicate confidently with executives, teammates, and external partners
• Is tech-savvy and comfortable adopting new tools to streamline systems and boost efficiency
• Cares deeply about team culture and creating a warm, enjoyable, and productive workplace
• Is based in New York , fluent in English, and has the right to work in the US

Nice To Haves

• You've worked in consulting, private equity, finance , or high-growth tech
• You've supported senior leaders or operated in fast-paced, high-standards environments

Responsibilities

• Serving as the primary front-of-house contact, offering warm, concierge-level support to employees, guests, and vendors
• Coordinating team lunches, internal events, socials, and ad-hoc celebrations
• Assisting with internal communications, announcements, and culture initiatives
• Looking for opportunities to elevate the workspace and overall employee experience
• Helping with company offsites
• Managing the CTO's calendar with strong judgement and clear prioritisation
• Coordinating travel itineraries, logistics, and meeting preparation
• Supporting inbox organisation, follow-ups, and internal communications
• Tracking action items, deadlines, and workflows across ongoing projects
• Acting as a reliable point of contact between the CTO and internal/external partners
• Anticipating needs, solving problems proactively, and escalating when appropriate
• Handling confidential information with professionalism and discretion
• Overseeing day-to-day office operations to ensure the space is tidy, functional, and fully stocked
• Managing relationships with building management, vendors, and service providers
• Coordinating onboarding and offboarding: desk setup, equipment, office access, and welcome materials
• Managing inventory and ordering of supplies, snacks, equipment, and general office essentials
• Coordinating with building management, maintenance, security, and external vendors
• Managing mail, deliveries, and general office correspondence

Benefits

• All the usual benefits (competitive pay, healthcare, gym etc)
• International travel - opportunity to travel to and work from New York and London, as well as company offsites (the last one was in Greece!)
• Office onsite chef-prepared meals
• Significant equity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed