Office Administrator and Executive Assistant

Arboreal Management•Seattle, WA

13d•$28 - $34•Onsite

About The Position

Office Administrator and Executive Assistant – Join a Mission-Driven, Fast-Growing Team! 📍 Seattle, WA (on-site) | Full-Time | $28-34/hour About Us Arboreal Management is the property management arm of Great Expectations, a fast-paced, mission-driven real estate investment firm focused on providing affordable, innovative, and profitable housing throughout the Pacific Northwest. We manage over 6,000 apartment homes and are growing quickly. We believe in collaboration, data-driven decision-making, and building communities—not just buildings. Our team is small, driven, and deeply committed to changing how housing works. What We're Looking For We are seeking a highly organized and proactive Office Administrator to support our CEO and leadership team and ensure smooth day-to-day operations of our office. This role combines executive assistant responsibilities—such as managing the CEO’s schedule and communications—with general office administration duties. The ideal candidate is detail-oriented, professional, and thrives in a dynamic environment. The role in 100% on site at our Seattle HQ in Eastlake.

Requirements

Proven experience in office administration or executive support
Excellent organizational and time management skills
Strong written and verbal communication abilities
Professional demeanor and customer service mindset
Proficiency with office software (e.g., Microsoft Office)
Ability to multitask and prioritize in a fast-paced environment

Responsibilities

Manage the CEO’s calendar, travel, and communications
Coordinate calendars and scheduling for leadership team
Maintain a clean, organized, and professional office environment
Greet visitors and serve as the main point of contact for office inquiries
Order supplies and oversee office equipment maintenance
Coordinate document signing, vendor follow-ups, and leadership team scheduling
Handle clerical tasks including data entry, correspondence, and expense reporting
Maintain contact lists and manage incoming mail and calls
Support client and investor reporting and special projects
Ensure confidentiality and improve administrative systems as needed