Executive Assistant 2 - Human Resources
About The Position
The Executive Assistant 2 provides administrative support for Marshall Medical Center's (MMC's) executives including members of the Chief Executive Team (CET) as well as the Board of Directors and other areas as assigned. This position maintains the highest level of professionalism and confidentiality and ensures optimal effectiveness through appropriate prioritization, coordination and communication of administrative activities. The incumbent undertakes and assists with special projects and activities as directed to support the needs of senior leadership. This role supports the Chief People Engagement and Success Officer and the People Success & Engagement leadership team. This critical role is integral to the success of the People Engagement and Success (PE & S ) Department and how the PE & S team serves its customers.
Requirements
- Associate's degree required, Bachelor's degree strongly preferred.
- Must be a Notary Commission for the State of California or obtain within 6 months of hire.
- Must meet all DMV requirements listed below.
- Basic office equipment familiarity and two years of administrative experience preferred.
- Working knowledge of email and calendaring systems, Microsoft Outlook and Microsoft office programs including. PowerPoint and Word required.
- Basic keyboarding skills
- Experience in minute taking and chart-writing.
- Strong organizational, meeting planning, facilitation, interpersonal, customer service and communication skills, written and verbal required.
- Ability to work in a fast paced environment with heavy interruptions.
- Ability to reprioritize workload as needed.
- Ability to handle multiple tasks at once and the ability to meet deadlines required.
- Note: Requires employees to drive at least once per pay period. Candidates must possess and supply proof of: a current CA Driver's License, a clean DMV printout and Auto Insurance coverage with a minimum of $50,000 per person/$100,000 per occurrence (or a combined single limit of $100,000) and property damage coverage in an amount not less than $50,000 per occurrence.
Nice To Haves
- Bachelor's degree strongly preferred.
- Basic office equipment familiarity and two years of administrative experience preferred.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Religious, Grantmaking, Civic, Professional, and Similar Organizations
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
