Executive Administrator (Fully Remote)

MRIoA • Mountain View, CA

1d • Remote

About The Position

The Executive Administrator will work directly with the CEO. The Executive Administrator will work with the broader Executive and Senior Leadership Teams and the other Executive Administrators to perform administrative duties.

Requirements

• Minimum one year of experience working in a customer service, logistics and/or clerical environment
• Minimum three years of experience directly supporting one or more executive team members
• Ability to work in a fast-paced and high-functioning office setting
• Ability to work independently with minimal supervision
• Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines
• Strong orientation to detail
• Strong organizational project management and problem-solving skills with impeccable multitasking abilities
• Proactive in solving situations before they become problems and impact the office and/or employees
• Strong clerical skills, including typing, filing, copying, and faxing
• Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.
• Friendly and professional demeanor
• High School diploma

Nice To Haves

• Preference for experience within a health care/or managed care organization
• Preference for Bachelor’s degree, preferably in communications, business, or health care

Responsibilities

• Provide support to the CEO and Executive Leadership Team
• Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.)
• Provide support to the Administrative Team and availability for back-up coverage as needed
• Serve as assistant to CEO:
• Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products
• Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries
• Prepare expense reports and reconcile
• Monitor incoming email requests and keep respective members of the leadership team apprised of important information
• Leverage technology to support the Officer during regular tasks (ex. note taker in meetings)
• Assist with ad-hoc large-scale projects from members of the Executive Leadership Team
• Maintain an organized filing system of electronic documents
• Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc)
• Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated
• Uphold a strict level of confidentiality
• Responsible for time-sensitive and PII sensitive information
• Develop and sustain a level of professionalism among staff and clientele
• Assist the Administrative Team with duties and provide back-up support with scheduling
• Support all Quality Management initiatives as applicable
• Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines
• Participate in all Company meetings and training as applicable
• Complete other duties and responsibilities as requested

Benefits

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• A team atmosphere with fun events and prizes scheduled throughout the year.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 251-500 employees