Executive Administrator

Apogee•Minneapolis, MN

18d•$85,000 - $120,000

About The Position

This position is a high-performing Executive Administrator; organized, confident, excellent communicator, and problem solver who can proactively support the objectives and activities of the Chief Executive Officer (CEO). Primarily provides administrative support to the Chief Executive Officer/President and the Board of Directors. Also supports the Chief Financial Officer (CFO), and other executives as assigned. Serves as corporate liaison for key executives; interface with internal and external inquiries to the office of the CEO and CFO and oversees the smooth day-to-day function of the corporate office.

Requirements

Bachelor’s degree in Business Administration, Management, or related field is desired
Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives.
Unquestionable confidentiality, integrity, and judgement are key aspects of this role
Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required
Skilled communicator with exceptional skills in oral and written communication
Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments
Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc.
Intermediate to advanced skills utilizing Microsoft Office Suite
Strong knowledge and skills utilizing web conferencing and video conferencing applications
Demonstrated track record of improving processes
Some travel may be expected for business, board, or investor meetings (5-10%)

Nice To Haves

Prefer previous leadership experience

Responsibilities

Support for the CEO office, including Board of Directors
Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements
Partner with CEO to anticipate needs, exercise judgement, and understand business functions
Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner
Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes
Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs
Make all necessary travel arrangements
Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations
Generate, compose, prepare, and distribute CEO correspondence and reports
Screen CEO phone calls and handle as appropriate
Support CEO with community service commitments and responsibilities
Process Director reimbursement of expenses
Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed
Coordinate interviews for Director candidates and high-level executive candidates; arrange travel
Provide day-to-day support of other assigned executives, including the CFO
Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes
Make all necessary travel arrangements and prepare expense reports
Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs
Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment
Primary point of contact with the building management for needs, repairs, requests for the office
Responsible for office furniture and décor, manages vendors providing these services
Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures
Manage and oversee event planning for the corporate office
Foster a positive, inclusive, and collaborative office culture
Other duties as assigned

Benefits

Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
Incentive Plans
401(k) with employer contribution and match
Employee Stock Purchase Plan with employer match
Paid Time Off (Vacation and Sick Time)
Paid Holidays
Tuition Reimbursement Program
Employee Assistance Program (EAP)
Wellness Program
Training and Career Progression