Executive Administrator

Visa•Austin, TX

13h•Hybrid

About The Position

We are seeking a highly experienced and polished Executive Assistant to provide proactive and strategic administrative support to the Vice President of Acceptance Solutions. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast-paced, dynamic, and confidential environment. As a trusted partner to the VP and leadership team, you will manage day-to-day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly. What you'll do:

Requirements

Minimum of 6 months of work experience or a Bachelor's Degree
Customer service-focused, with a professional presence and a confident and approachable personality
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
Detail-oriented and able to complete work assignments with a high degree of quality
Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
History of creative problem-solving, ability to work well collaboratively and under pressure

Nice To Haves

2 or more years of work experience
2-4 years of administrative experience, with some event planning and/or project coordination experience
Experience supporting Senior Vice Presidents overseeing organizations with 1,000+ direct and indirect reports.
Proficiency in managing calendars and organizing travel helpful
Experience creating and/or supporting presentation development for senior management
Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

Responsibilities

Calendar Management
Provide strategic calendar and time management support with strict integrity and confidentiality.
Manage and own the SVP’s calendar, meeting preparation, and logistics based on knowledge of leader and business needs.
Use executive judgment to make decisions around prioritization.
Travel Management
Coordinate domestic and international travel, creating detailed itineraries to maximize productivity and ensure compliance with travel policies.
Executive and Team Support
Act as a trusted liaison, problem solver, and facilitator for the SVP and the Acceptance Solutions Product Development organization.
Establish and maintain effective, cooperative professional relationships with all levels of management, employees, and external contacts.
Provide support for site management and senior leadership activities, including space management, employee onboarding, and onsite logistics.
Perform team support duties such as ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
Help plan onsite and offsite team meetings and events, including coordinating conference room setup, catering, A/V, and other logistical arrangements.
Coordinate onboarding of new employees and contractors, including tracking and workspace setup.
Project and Document Support
Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
Provide support for miscellaneous projects and initiatives as needed.
Create purchase requisitions and assist staff with expense reporting and finance-related issues.
Manage and maintain budget and expense reports.