Executive Administrator

Gupta Media•Boston, MA

1d•$70,000 - $90,000•Onsite

About The Position

Gupta Media is seeking an Executive Administrator to support our Founder and drive the seamless execution of executive priorities and office operations. This individual will serve as a trusted partner, bringing structure and exceptional standards to a fast-moving environment. Gupta Media was founded over 25 years ago on the idea that advertising could create huge leverage in our clients' businesses. Our early work was focused on the entertainment industry, specifically live events (Boston Calling, among others) and recorded music (Sony Music, Universal Music & Disney are all clients). We have dramatically grown our work with big brands (Amazon, Fender) and sports brands (Cleveland Cavaliers, Washington Commanders, Florida Panthers). We have a global client base with a growing local roster across B2B and B2C brands for campaign, content, and branding assignments. We're seeking someone who thrives in a fast-paced, energetic office and takes pride in keeping things running smoothly.

Requirements

5+ years of experience supporting senior leadership or executive teams preferred
Ability to work efficiently and independently with a high level of professionalism
Exceptional organizational skills and attention to detail
Strong ability to prioritize and manage multiple competing tasks
Excellent verbal and written communication skills
Experience coordinating across leadership, clients, vendors, and internal teams
High level of discretion and comfort in handling sensitive information
Self-starter with strong internal motivation and a passion for fast-paced, entrepreneurial environments
Understanding of the marketing/agency industry and industry standards
Candidates must be authorized to work in the US for at least 3 years.

Responsibilities

Provide high-level administrative support to our Founder, serving as a trusted resource and partner
Manage complex, proactive calendar scheduling internally and externally, with a keen attention to detail and the ability to determine priority
Anticipate needs by proactively preparing materials, briefing documents, agendas, and follow-ups
Organize and execute internal meetings, board meetings, and executive sessions, ensuring logistics and materials are seamless
Coordinate special projects and teamwide events such as client visits, off-sites, team dinners, and leadership gatherings
Prepare and proof correspondence, including emails, presentations, and documents as needed
Maintain strict confidentiality and handle sensitive information with care and professionalism
Arrange domestic and international travel, including airfare, transportation, hotel accommodations, and holistic trip itineraries
Proactively identify agency needs and implement solutions to support evolving priorities