Executive Administrator, ELA

Emerson College • Los Angeles, CA

15h

About The Position

Join our community and experience Emerson College ! The Executive Administrator reports to the Dean of Emerson Los Angeles (ELA) and provides high-level administrative and organizational support to the Dean in a dynamic outward-facing academic environment. As the primary contact for internal and external constituencies regarding the Dean’s office, this role requires exceptional judgement, discretion, professionalism, attention to detail, excellent interpersonal and writing skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrator serves as a key partner in supporting day-to-day operations, coordinating complex workflows, and ensuring effective follow-through on initiatives and commitments. The position involves frequent interaction with leadership in both Los Angeles and Boston campuses, faculty, staff, alumni, and external partners and requires a high degree of professionalism and confidentiality.

Requirements

• Bachelor’s Degree in Business, Finance or related field or equivalent experience is required.
• Minimum five years of experience providing direct support to senior-level administrators in a complex organization required.
• Writing/editing skills, project management skills, professionalism, and discretion required.
• Exceptional accuracy and attention to detail required.
• General knowledge of budgeting and accounting procedures.
• Proficiency in using computer software and learning new software easily.
• Strong organizational skills and the ability to follow through on tasks and requests.
• Ability to maintain multiple projects simultaneously and to prioritize tasks.
• Self-starter with excellent interpersonal judgment, professionalism, and discretion.
• Excellent communication and problem-solving skills.
• Strong written communication and editing skills.
• Ability to maintain a high level of confidentiality.
• Ability to work effectively with a wide range of constituencies, including senior administrators, faculty, alumni, and external partners.

Nice To Haves

• Experience using Google Workspace, Concur, and Workday for finance and HR preferred.
• Experience in higher education, the creative industries, arts organizations, or mission-driven nonprofit environments preferred.

Responsibilities

• Provide primary administrative support to the Dean of ELA.
• Manage the Dean’s calendar, meetings, and appointments, exercising sound judgment in prioritization and scheduling.
• Book space as needed, and work closely with the other Executive Administrators across the college.
• Support budget-related administrative processes such as requisitions and invoice tracking, in coordination with campus finance and accounting staff.
• Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments.
• Support initiatives and projects led by the Dean, by tracking timelines, action items, deadlines, and deliverables.
• Complete expense reports and other tasks in Workday on behalf of the Dean.
• Draft, edit, and prepare correspondence, reports, briefing materials, slide decks, and other written materials.
• Make travel arrangements and itineraries using Concur.
• Liaise regularly with the Dean to inform them of upcoming commitments, responsibilities, and divisional needs.
• Prepare meeting agendas, take notes, track action items, and assist with follow-up communication.
• Anticipate upcoming deadlines, preparation needs, and scheduling requirements and proactively flag them for the Dean.
• Identify opportunities and make recommendations for process improvement and efficiencies within the Dean’s Office.
• Serve as a professional point of contact for internal and external constituencies, including alumni, advisory board members, donors, industry partners, and high-profile guests.
• Collaborate with and provide coverage for and assistance to colleagues as required.
• Perform other miscellaneous duties, as assigned, and participate in key institutional and campus activities relevant to the Dean’s office, as appropriate.
• Support (but not lead) logistical coordination for alumni gatherings, advisory meetings, donor visits, and campus activities, in collaboration with advancement staff, events personnel, and other campus partners.
• Assist with preparation for high-level meetings and visits involving senior leadership, trustees, and external partners.

Benefits

• In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members.
• We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
• Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible.
• Additional benefits such as life and disability coverage as well as commuter offerings are available.
• Please refer to our benefits website for a full list of benefits and eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level