Executive Administrative Support Specialist

Montage Marketing Group•Alexandria, VA

2d•Onsite

About The Position

Montage Marketing Group is seeking an Executive Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. The opportunity involves working with agency leadership to enhance communications with internal and external audiences and stakeholders (e.g., Congress, the news media, state and local governments, other Federal agencies, and research and education communities) in support of its mission and to further demonstrate the benefits of its efforts and value of its impact. Position Overview: The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. This role requires exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion while upholding the agency's mission and brand integrity. This position is contingent upon contract award.

Requirements

5 years’ experience in executive-level administrative support within a federal agency or similar environment
Strong writing, editing, and proofreading skills with attention to detail
Proficiency in Microsoft Office Suite and federal document management systems
Knowledge of federal policies, recordkeeping requirements, and communication standards
Ability to maintain confidentiality and handle sensitive information
Strong organizational and time-management skills with the ability to manage multiple priorities

Nice To Haves

Familiarity with federal agency policies, procedures, and branding guidelines
Experience drafting agency-wide policies and managing official issuances
Knowledge of federal style guides and compliance requirements

Responsibilities

Draft, edit, and proofread official correspondence, memoranda, and issuances for internal and external distribution in alignment with agency standards.
Maintain and enforce a style guide consistent with agency branding and communication protocols.
Draft, review, and edit agency-wide policies, directives, and official documents to ensure clarity, accuracy, and compliance.
Develop, document, and update standard operating procedures (SOPs) to support administrative efficiency and consistency across agency offices.
Organize and maintain document libraries and archives for easy retrieval and compliance with federal recordkeeping requirements.
Accurately enter and update information in agency databases and tracking systems, ensuring data integrity and confidentiality.
Apply intermediate formatting skills to prepare reports, presentations, and spreadsheets for agency leadership and stakeholders.
Draft email responses and general correspondence on behalf of agency leadership, ensuring timely and professional communication.
Ability to obtain Public Trust suitability