Executive Administrative Specialist

HX5, LLC•Beavercreek, OH

4d•Onsite

About The Position

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. HX5 is currently seeking an Executive Administrative Specialist to join the team at Wright-Patterson AFB in Dayton, OH.

Requirements

Must have a minimum of a High School diploma or GED certificate and ten (10) years of relative experience.
Must have a minimum of five (5) years of DoD experience.
Must have three (3) years of Executive Administrative support experience.
Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.
Must be able to complete a U.S. government background investigation.
Must be able to obtain a Secret clearance within six (6) months of hire date.
Must be able to travel, including air travel.

Responsibilities

Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.
Assist in the editing, development, publication, and storage of finished products to include program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested.
Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.
Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
Provide weekly updates on the status of suspenses either during regularly scheduled meetings or via ad hoc requests.