Executive Administrative Professional

Lockheed Martin•Bethesda, MD

4d•Hybrid

About The Position

This position will support the Risk Management department and three Treasury directors and occasionally back up for Vice President, Treasurer & Investor Relations. The ideal candidate will demonstrate a self-directed work style to complete tasks with minimal supervision, as well as the ability to creatively solve problems, think independently, and present a professional image. Absolute discretion with sensitive materials is also a primary responsibility. In addition, the ideal candidate will be required to have extensive and recent experience providing efficient administrative assistant support to executives and supporting staff in a moderate-paced environment. This position requires effective customer service skills and the ability to react and shift priorities quickly. Responsibilities to include: Maintenance and organization of various department files, including setup, scanning, posting to share drives, filing, and long-term storage Travel Planning support for domestic and international bookings Preparing and reconciling expense reports Maintenance of SharePoint sites and/or other similar systems including posting of documents, deleting obsolete documents, maintaining system access permissions and lists of authorized users Providing support for on- and off-site meetings: to include reserving conference rooms and arranging food and beverage catering where needed; processing visitors through LM visitor registration system; escorting visitors to and from front desk and arranging ground transportation as requested and coordinating/setting up videoconferencing. Meeting/Event planning and/or support, including coordination and implementation of all aspects before, at and after the event. General departmental support: opening and distributing incoming mail; preparing outgoing mail; ordering office supplies; screening phone calls as requested; covering “opt-out” line; typing, faxing, copying, and document editing and scanning; maintenance of departmental calendars on Outlook and issuance of event notifications; P-card purchases, as requested and reconciling expenses. This role will be expected to work in the office greater than 50% per week - 2-3 days per week.

Requirements

3+ years of recent and demonstrated extensive experience providing administrative assistant support to executive level clients
Effective communications and interpersonal skills
Effective time management with demonstrated punctuality and reliability
Demonstrated attention to detail
Experience multi-tasking and effectively balancing priorities
Effective organizational skills and learning aptitude to change as business needs and tools change
Demonstrated ability to act with diplomacy and discretion with customers, colleagues, and superiors
Proficiency in Microsoft Office applications, including PowerPoint, Excel, Word and Teams - use of formulas, tables, charts, pivot tables, import/export data, creating new presentations and editing existing ones, channels, file sharing, etc.

Nice To Haves

5+ years of experience supporting executive levels
Familiarity with LM -wide systems such as My Timecard, LM Travel, LM Expenses (Concur), and Iron Mountain Connect
Familiarity with LM policies and procedures
Team player who is proactive and collaborative
Advanced level proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint) and SharePoint
Knowledge, understanding and experience booking, changing & expensing international travel including VAT and exchange rates
College degree (Associate’s or Bachelor’s)

Responsibilities

Maintenance and organization of various department files, including setup, scanning, posting to share drives, filing, and long-term storage
Travel Planning support for domestic and international bookings
Preparing and reconciling expense reports
Maintenance of SharePoint sites and/or other similar systems including posting of documents, deleting obsolete documents, maintaining system access permissions and lists of authorized users
Providing support for on- and off-site meetings: to include reserving conference rooms and arranging food and beverage catering where needed; processing visitors through LM visitor registration system; escorting visitors to and from front desk and arranging ground transportation as requested and coordinating/setting up videoconferencing.
Meeting/Event planning and/or support, including coordination and implementation of all aspects before, at and after the event.
General departmental support: opening and distributing incoming mail; preparing outgoing mail; ordering office supplies; screening phone calls as requested; covering “opt-out” line; typing, faxing, copying, and document editing and scanning; maintenance of departmental calendars on Outlook and issuance of event notifications; P-card purchases, as requested and reconciling expenses.