Executive Administrative Partner
About The Position
Meta is seeking an experienced Executive Administrative Partner to support the Founder's office. The person in this role will need to be a problem-solver and with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant diversity of projects and tasks across the office This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.
Requirements
- 5+ years of relevant experience providing administrative support to 1 or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite
Nice To Haves
- Prior or current experience supporting VPs at large scale tech company
- Consistent track record of ensuring confidentiality and discretion in all partnerships
- Experience driving events and fostering team environment
- Demonstrates attention to detail, responsible, proactive, drives tasks to completion
- Experience independently managing projects, multi-tasking, and changing direction quickly if needed
- Experience building and maintaining trust with leadership and partners
- Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
- Experience in a multi-staffed office environment
- Project management experience
- Experience building, managing and influencing cross-functional business stakeholder relationships
- Experience managing logistics across multiple teams
- BA/BS Degree
Responsibilities
- Manage complex scheduling and logistics movements
- Manage reactive and proactive scheduling
- Coordinate internal and external meetings
- Prepare expense reports and purchase requisitions
- Travel to support large off-sites as needed
- Support onsite team needs
- Coordinate both domestic and international travel arrangements
- Build cross-functional relationships between departments
- Partner closely with org lead admins
- Communicate key org and company updates to admins and Cross Functional Partner
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Broadcasting and Content Providers
Number of Employees
5,001-10,000 employees
