Executive Administrative Partner - Defense Systems Group

The Aerospace Corporation

2d•Onsite

About The Position

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures, policy and strategy, technology development, warfighter capability enablers, systems integration, defense industrial base, and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers, including the U.S. Space Force, U.S. Space Command, Air Force Materiel Command, and senior leadership at the Pentagon, but also provides a broad range of technical support across the national space enterprise, maintaining vertical responsibilities with customers’ portfolios as well as horizontal, matrixed responsibilities across the corporation. Additionally, DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception, design, acquisition, launch and operations of satellite, launch vehicle, ground control, and range systems. We are seeking a driven and confident Executive Administrative Partner, who provides strategic administrative support to the Senior Vice President of DSG, as well as the Vice President of Defense Strategic Space (DSS) that contributes to implementing the goals of the organization. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader(s). This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. The selected candidate will be required to work full-time, on-site at our facility in Crystal City, VA. What you’ll be doing The SVP DSG is responsible for all Aerospace Federally Funded Research and Development Center support to the Department of Defense, and the VP DSS supports Pentagon-based organizations. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization.

Requirements

High School Diploma, GED or equivalent
Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
Expert-level technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
Mastery of communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization
Ability to rapidly adapt to changing environments and anticipate needs of the organization
Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance)

Nice To Haves

Prior experience as an executive admin or similar role
Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
Masterly of internal AI tools that improve efficiency and communication
Bachelor’s Degree or other additional relevant education and training
Existing security clearance and/or ability to obtain TS/SSBI/SCI security clearance, which is issued by the U.S. government.

Responsibilities

Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials
Organizes and prioritizes critical issues and information for the executive(s) to facilitate efficient decision making
Leads special projects, tracks and drives completion of actions items and deliverables
Manages group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s)
Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination
Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency and industry-lead technical best practices
Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution
Arranges complex travel coordination, logistics, and expense reporting for leadership
Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency
Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

Benefits

Comprehensive health care and wellness plans
Paid holidays, sick time, and vacation
Standard and alternate work schedules, including telework options
401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
Flexible spending accounts
Variable pay program for exceptional contributions
Relocation assistance
Professional growth and development programs to help advance your career
Education assistance programs
A work environment built on teamwork, flexibility, and respect