Executive Administrative Manager

CENTRAL BANCOMPANY, INC. • Columbia, MO

4d

About The Position

The Executive Administrative Manager provides executive-level administrative
leadership while directly supporting senior leadership and governance functions.
This role manages and mentors executive administrative staff while personally
delivering high-level administrative support to executive leaders and department
managers. The position oversees complex daily, weekly, and monthly workflows,
executive reporting, calendaring, and confidential communications. The Manager
oversees planning and execution of meetings and institutional events requiring
discretion and precision. Responsibilities also include oversight of executive
dining room reservations and executive hospitality coordination. This role
requires exceptional judgment, high level of confidentiality, organizational
leadership, and the ability to anticipate and support executive level needs.

DUTIES, SCOPE, RESPONSIBLIITIES & AUTHORITY:

The Executive Administrative Manager oversees and performs a broad range of
complex, confidential, and high‑level administrative functions in support of the
CEO, President, senior officers, and the Board of Directors. This role serves as
a key liaison between executive leadership, internal departments, and external
stakeholders, exercising sound judgment in the resolution of day‑to‑day matters
impacting executive officers and governance activities. Utilizing a strong
understanding of banking operations, regulatory requirements, and organizational
priorities, the position prepares, composes, reviews, and edits executive‑level
correspondence, reports, and technical documentation. The role is responsible
for preparing, compiling, and coordinating materials for monthly meetings,
committee meetings, maintaining schedules, and ensuring all reporting,
recordkeeping, and regulatory requirements are met accurately and on time.

The Manager directs and oversees the daily activities and performance of
executive administrative staff, providing leadership, prioritization, and
quality control of work. The position plans and coordinates meetings,
institutional events, and special functions requiring a high degree of
confidentiality, discretion, and attention to detail, including oversight of
corporate dining room reservations and executive hospitality arrangements.

This role actively supports employees and leadership to monitor, minimize, and
address risk to the institution, ensuring compliance with applicable policies,
procedures, and regulatory standards. The position assists with administrative
problem‑solving, program and project planning, and the execution of
organizational goals and objectives. Responsibilities also include supporting
preparation for internal audits and facilitating an efficient and well‑organized
audit process. The Manager provides or oversees executive office support
functions, including visitor management, telephone coverage, correspondence
control, and timely follow‑up on executive inquiries. The position may
collaborate with all departments as needed on compliance, auditing, and
governance‑related matters.

Responsible for compliance with all banking regulations which are applicable to
the job, including Bank Secrecy Act and information security initiatives.

Requirements

• Bachelor’s degree preferred
• Minimum of five years of executive‑level administrative, governance, compliance, or related experience, preferably within a financial institution or regulated environment.
• Demonstrated knowledge of bank operations, organizational structure, compliance requirements, policies and procedures, and financial products and services.
• Exceptional organizational and leadership skills, including the ability to plan, prioritize, and coordinate complex workflows in a fast‑paced, multi‑task, multi‑functional executive environment.
• Proven ability to independently manage work, exercise sound judgment, meet deadlines, and maintain a high level of accuracy and attention to detail.
• Demonstrated experience managing and influencing others, directly and indirectly, while effectively analyzing and resolving administrative, operational, and compliance‑related issues.
• Strong judgment and discretion with the ability to maintain strict confidentiality of sensitive records, information, and executive and board‑level matters.
• Excellent oral and written communication skills, with the ability to communicate effectively with executive leadership, the Board of Directors, auditors, customers, and corporate partners.
• Ability to read, analyze, and interpret regulations, legal documents, and governance materials.
• Proven ability to achieve results through collaboration and influence across departments and willingness to assume additional responsibilities, initiatives, or projects as organizational needs evolve.

Nice To Haves

• Ongoing professional development through internal training programs, compliance schools, and financial industry or regulatory curriculum is expected.

Responsibilities

• Oversees complex daily, weekly, and monthly workflows, executive reporting, calendaring, and confidential communications.
• Oversees planning and execution of meetings and institutional events requiring discretion and precision.
• Oversight of executive dining room reservations and executive hospitality coordination.
• Performs a broad range of complex, confidential, and high‑level administrative functions in support of the CEO, President, senior officers, and the Board of Directors.
• Serves as a key liaison between executive leadership, internal departments, and external stakeholders, exercising sound judgment in the resolution of day‑to‑day matters impacting executive officers and governance activities.
• Prepares, composes, reviews, and edits executive‑level correspondence, reports, and technical documentation.
• Responsible for preparing, compiling, and coordinating materials for monthly meetings, committee meetings, maintaining schedules, and ensuring all reporting, recordkeeping, and regulatory requirements are met accurately and on time.
• Directs and oversees the daily activities and performance of executive administrative staff, providing leadership, prioritization, and quality control of work.
• Plans and coordinates meetings, institutional events, and special functions requiring a high degree of confidentiality, discretion, and attention to detail, including oversight of corporate dining room reservations and executive hospitality arrangements.
• Actively supports employees and leadership to monitor, minimize, and address risk to the institution, ensuring compliance with applicable policies, procedures, and regulatory standards.
• Assists with administrative problem‑solving, program and project planning, and the execution of organizational goals and objectives.
• Supporting preparation for internal audits and facilitating an efficient and well‑organized audit process.
• Provides or oversees executive office support functions, including visitor management, telephone coverage, correspondence control, and timely follow‑up on executive inquiries.
• Collaborate with all departments as needed on compliance, auditing, and governance‑related matters.
• Responsible for compliance with all banking regulations which are applicable to the job, including Bank Secrecy Act and information security initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive