Executive Office Administrative Manager

JAMES EDWARD & COMPANIES GROUP

About The Position

The Executive Office Administrative Manager (EOAM) oversees and coordinates all the offices' administrative activities including but not limited to daily tasks as needed by the Senior Manager Executive Administration and the General Manager, oversees collective activity of administrative functions at all warehouses, organizes work priorities and manages expenses accordingly. The EOAM analyzes administrative operations and strategies, as well as employee performance, to suggest and implement improved work methods and systems. The EOAM oversees and coordinates all the offices' administrative activities including organizing meetings and managing databases and communicates effectively with staff, suppliers and clients. The ability to work in a fast paced environment with strong attention to detail is essential.

Requirements

Strong communication and organizational skills
Excellent multitasking, organization and project management skills.
Exhibits initiative and a willingness to take ownership of assignments and go the extra mile.
Sets and maintains high personal work standards, while demonstrating attention to detail and a focus on quality.
Displays well developed analytical, critical thinking, and problem solving skills.
Exhibits initiative and strong desire to succeed in identifying and resolving issues that arise.
High school diploma or equivalent preferred.
Clear background and drug test.
Good mathematical skills and computer skills.
Microsoft Office, Word, Excel, PowerPoint
Repeatedly lifting 10-25 pounds including overhead.
Ability to stand and walk frequently.
Prolonged periods sitting at a desk and working on a computer.

Nice To Haves

Knowledge of the beverage market preferred.
Knowledge of beverage market preferred.

Responsibilities

Supervising day-to-day operations of the administrative staff.
Oversight on end of day paperwork, deposits, scanning and corrective actions needed for perfect paperwork.
Onboarding and evaluating employees, taking corrective action when necessary.
Ensuring office is stocked with supplies, ensuring all equipment is working and properly maintained.
Working with management team to set budgets, monitor spending, process payroll deductions and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Reviewing and approving hourly timecards at designated facilities.
Assisting in the coordination of recruiting activities and events as needed.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Interacting professionally with the public, coworkers and others in the course of daily work.
Perform other duties commensurate with functional level responsibilities
Other duties as assigned