Executive Administrative Coordinator

REALTY ONE GROUP NJ•Clifton, NJ

56d•$25 - $35•Onsite

About The Position

We’re searching for a driven, dependable Executive Administrative Coordinator to be the heartbeat of our fast-growing organization. This is an exciting opportunity to work side-by-side with our Regional Owner/Broker and executive team while playing a hands-on role in the business's momentum and success. You’ll be the ultimate go-to person—the one who keeps everything moving, anticipates needs before they arise, and helps leadership stay focused on big-picture growth. From coordinating priorities to jumping in wherever support is needed, you’ll be at the center of the action in a high-energy, team-first environment where no two days are the same. If you’re highly organized, thrive under pressure, love being relied on, and get energized by helping a growing team win, this role offers the chance to make a real impact and grow alongside a dynamic leadership team.

Requirements

Bachelor’s degree preferred in Business Administration, or a related field.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Exceptional organizational, time management, and multitasking abilities.
Ability to manage calendars, coordinate meetings, and organize regional office operations.
Strong attention to detail and accuracy in preparing reports, presentations, and correspondence.
Excellent verbal and written communication skills; professional and polished demeanor.
Ability to interact effectively with internal teams, clients, and vendors at all levels.
Ability to handle confidential and sensitive information with discretion.
Self-motivated, proactive, and adaptable to a fast-paced real estate environment.
Strong analytical and critical thinking skills to support executive decision-making.

Nice To Haves

Professional certifications (e.g., Certified Administrative Professional, Real Estate License) are a plus.
Experience with real estate management software (e.g., MLS, Zipforms, Skyslope) is highly desirable.
Strong typing, data entry, and document management skills.

Responsibilities

Supporting daily operations and team needs.
Manage calendars, emails, phone calls, and meetings for the Regional Broker Owner with efficiency and precision.
Coordinate meetings between the Broker, clients, and agents, ensuring seamless communication and preparation.
Prepare professional reports, emails, phone calls, reports, and correspondence for internal and external use.
Handle confidential information, contracts, and documentation with discretion.
Attend staff meetings and actively contribute ideas to improve workflow and team collaboration.
Make outbound calls to prospective and existing agents to support recruitment, engagement, and growth.
Compile and maintain team reports, tracking performance and operational metrics.