Administrative Coordinator

Midland University • Fremont, NE

12d

About The Position

Midland University, a small private liberal arts school in Fremont, NE is seeking an Academic Affairs Administrative Coordinator who thrives in a collaborative, fast-moving environment and wants to play a key role in supporting faculty, students, and campus-wide initiatives.

Requirements

• Strong organizational and multitasking skills-you love keeping things moving and on track.
• Flexibility and adaptability in a fast-paced setting.
• Excellent interpersonal and communication skills; you build positive relationships and encourage collaboration.
• A proactive problem-solver who brings fresh ideas and is excited about innovation.
• Experience with Microsoft Office Suite.
• Associate's degree required

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Be the go-to resource for Academic Affairs
• Provide direct administrative support to the Chief Academic Officer (CAO); assist directors and deans as needed.
• Serve as the first point of contact for faculty, students, staff, and other stakeholders seeking help or information.
• Maintain a current and accurate repository of academic policies, forms, and resources.
• Manage travel arrangements, schedules, and budget lines for Academic Affairs staff and job candidates.
• Oversee communication with the online bookstore.
• Chair planning committees and bring events like Commencement, Student Awards, and New Faculty Orientation to life.
• Coordinate logistics-food, space, set-up, and schedules-for faculty and Academic Affairs events.
• Partner with HR to create and maintain faculty files.
• Collaborate with deans and the Chief Academic Officer to write and process adjunct contracts.
• Communicate with job candidates and help them navigate the hiring process.
• Track Academic Affairs employees in HR systems to keep records up to date.
• Work closely with deans to build and update term schedules, assign classrooms, and maintain course details in Anthology.
• Support transcript review and other cyclical academic processes.

Benefits

• Midland University offers participation in a fully-insured medical/prescription plan with a Health Savings Account, life and long-term disability insurance, 403b retirement option and educational benefits for both the employee and his/her dependents. In addition, employees have the option of participating in dental, vision, voluntary life, and supplemental insurance plans.
• Wages will be commensurate with education, experience, and individual strengths.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree