Administrative Coordinator
About The Position
Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose! At Verdantas, we’re redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure. Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don’t just solve problems; we help shape a more sustainable future. Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world. Ready to shape the future of resilient communities?
Requirements
- High School Diploma and a minimum of 1-year of progressively responsible experience supporting fast-paced teams
- Advanced computer skills in MS Word, Excel, and PowerPoint
- Proven ability in keyboarding skills, note-taking, and transcribing
- Superior written and oral communication skills, project management skills and the ability to handle a high volume of confidential information are required
- Advanced writing skills that exhibit a high level of command of the English language (both written and verbal), as well as proficiency in integrated computer software applications and internet/intranet communications and research
Nice To Haves
- Associate or bachelor's degree preferred
Responsibilities
- Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
- Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
- Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment.
- Manage fleet maintenance and logistics effectively.
- Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
- Organize important documents, contracts, and project files.
- Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
- Manage the process of sending and receiving certified mail for important project-related documents.
- Track and document certified mail receipts for record-keeping purposes
- Prepare and edit documents, reports, and presentations.
- Maintain accurate records and filing systems.
- Assist with planning and execution of company events, meetings, and projects.
- Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.
Benefits
- Flexible Work Environment
- 401(k) with Company Match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
