Executive Administrative Business Partner

Roche•South San Francisco, CA

5d•Onsite

About The Position

This Executive Administrative Business Partner role directly supports ‘Roche’s Head of Global Legal Pharma & General Counsel, Genentech’ and will report into our Legal Operations team. This role will frequently exercise independent judgment and discretion in the management of the executive’s calendar, business operations of the leadership team, complex global logistics, and reconciling spends. A proactive ability for independent judgement on often complex needs that are matters of significance, advanced communication skills, and the ability to anticipate and deliver in a dynamic corporate global legal environment are essential for this role. The Opportunity Key responsibilities of this role include the following, the majority of which carries decision-making authority for matters of significance, where exercising discretion and independent judgement is daily and regularly necessary and utilized: A proactive understanding of the executive’s priorities and operational needs, monitoring and pivoting as needed to ensure smooth operation. Utilizes exceptional problem-solving skills in real-time, effectively anticipating and resolving unforeseen disruptions and urgencies that may affect the smooth productivity of the executive, with minimal executive intervention needed on a daily basis. Independently manages the executive’s calendar as a strategic business asset, exercising discretion and independent judgment for the matrixed priorities of business needs, stakeholder needs, internal/external relations, “business-as-usual” needs, and time-sensitive needs. On behalf of the executive, fields all incoming internal/external requests and inquiries, confirming/declining executive’s participation, tracking deliverables, and collaborating with internal/external communication partners to ensure the executive is prepared. Manages the executive’s global leadership team’s operations (spanning Roche Pharma Legal and Genentech), inclusive of developing and distributing agendas, managing sensitive internal/external materials and insights, as well as aligning and tracking deliverables of the leadership team, utilizing discretion and independent judgement for these collective matters of significance. Assumes primary management responsibility for the department’s offsites and strategic meetings, developing agendas, formulating content strategy, and negotiating contracts with venues and speakers on matters of significance to the executive’s department. Exercises independent judgement for managing the executive’s domestic and international travel, inclusive of managing international visa requirements, customs regulations, and travel advisories to ensure seamless global navigation. Tracks, submits, and reconciles spends related to the business operations of the executive. Regularly manages and handles highly sensitive and confidential information, navigating sensitive issues and matters of significance with internal and external parties. Independently manages communication needs on behalf of the executive, inclusive of proactive recognition of individuals/teams and triaging networking inquiries. Actively leverages technologies that facilitate or enhance communication and productivity (i.e. “Google Workspace”, Zoom, Roche approved AI tools, Adobe, E-Signature tools, etc) Champions digitization, leveraging technology and AI in support of the executive’s objectives.

Requirements

A Bachelor’s Degree (or equivalent experience)
6+ years of administrative, operations, or project support experience, ideally within the pharmaceutical/biotechnology or legal industry.
2+ years of experience directly supporting senior/executive level leaders (i.e. C-Suite/officer level role), ideally within the pharmaceutical/biotechnology or legal industry.
Proactive self-starter with excellent judgment who can work independently, anticipate an executive's needs, as well as confidently make appropriate critical decisions and problem solve without reliance on precedent or supervisory guidance.
The ability to be flexible while managing conflicting, shifting and competing priorities with minimal direction.
High attention to detail and accuracy, with excellent planning and organizational skills to manage priorities in a timely and efficient manner.
Strong communication and interpersonal skills with the ability to build relationships across all levels of the organization, which inspires confidence with stakeholders.
A demonstrated high level of maturity and professional poise, being able to work well under pressure, and with urgency as merited.
Experience in managing and drafting executive communications based on limited input.
A growth mindset, with a self-awareness of opportunities for development, as well as actively seizing learning opportunities.
Experience handling sensitive, confidential, and proprietary information with discretion and sound judgment.
Experience managing executive operational needs, including independently managing travel (domestic and international), expenses (Concur), large meeting/event management, and complex calendar management.
Highly proficient with Google Workspace (including Google docs, Sheets, Slides, Forms, gMail, gCal, gDrive, gMeet etc.), Zoom, AI tools (i.e. Google Gemini), Adobe, and E-signature tools.
Able to manage urgent executive needs outside normal working hours (including early mornings, some evenings, and weekends) due to the global nature of the executive’s work.
This role is located onsite at Genentech’s South San Francisco, California campus, and a remote working arrangement is not available.
Relocation benefits are not available for this job posting.

Responsibilities

A proactive understanding of the executive’s priorities and operational needs, monitoring and pivoting as needed to ensure smooth operation.
Utilizes exceptional problem-solving skills in real-time, effectively anticipating and resolving unforeseen disruptions and urgencies that may affect the smooth productivity of the executive, with minimal executive intervention needed on a daily basis.
Independently manages the executive’s calendar as a strategic business asset, exercising discretion and independent judgment for the matrixed priorities of business needs, stakeholder needs, internal/external relations, “business-as-usual” needs, and time-sensitive needs.
On behalf of the executive, fields all incoming internal/external requests and inquiries, confirming/declining executive’s participation, tracking deliverables, and collaborating with internal/external communication partners to ensure the executive is prepared.
Manages the executive’s global leadership team’s operations (spanning Roche Pharma Legal and Genentech), inclusive of developing and distributing agendas, managing sensitive internal/external materials and insights, as well as aligning and tracking deliverables of the leadership team, utilizing discretion and independent judgement for these collective matters of significance.
Assumes primary management responsibility for the department’s offsites and strategic meetings, developing agendas, formulating content strategy, and negotiating contracts with venues and speakers on matters of significance to the executive’s department.
Exercises independent judgement for managing the executive’s domestic and international travel, inclusive of managing international visa requirements, customs regulations, and travel advisories to ensure seamless global navigation.
Tracks, submits, and reconciles spends related to the business operations of the executive.
Regularly manages and handles highly sensitive and confidential information, navigating sensitive issues and matters of significance with internal and external parties.
Independently manages communication needs on behalf of the executive, inclusive of proactive recognition of individuals/teams and triaging networking inquiries.
Actively leverages technologies that facilitate or enhance communication and productivity (i.e. “Google Workspace”, Zoom, Roche approved AI tools, Adobe, E-Signature tools, etc)
Champions digitization, leveraging technology and AI in support of the executive’s objectives.