Executive Administrative Asst
About The Position
Engages in line with the Controllership brand of timely, accurate, proactive, strategic and solution oriented. Provides administrative support including meeting scheduling (routine and periodic), email, itinerary and travel support, for the Corporate Controller and her direct reports. Manage approvals on behalf of the Corporate Controller and her direct reports. Acts as point of contact between the Corporate Controller and internal or external colleagues. Takes dictation and minutes and writes them up subsequently. Combines and produces reports and presentations. Prepares, edits, and updates executive and board level reports. Develops and manages itinerary and trip logistics, including calendar clearing travel arrangements. General filing and data management, paper based as well as digital (server-based system as well as SharePoint) Creates and maintains organizational charts. Complete special projects and perform special tasks such as reporting out audit fees, contractor onboarding and tracking colleague logistics. Maintains up to date knowledge on products, services, departmental systems and related technology, policies and procedures. Answers the telephone, prepares, edits and composes correspondence that is confidential and time sensitive in nature. Accounts Payable processing, invoice tracking, vendor management. Office management including coordination with other EAs (including office supply ordering, copier supplies, facility needs, etc.)
Requirements
- High school diploma
- Minimum of 5 years of experience in an administrative support role for senior executives
- Must be effective in a fast-paced environment and be able to quickly prioritize multiple assignments and duties
- Solid power point and presentation skills
- Strong Interpersonal skills
- Time Management skills
- Attention to detail
- Excellent written and verbal communication skills, including professional grammar and demeanor
- Ability to interact effectively with all levels across the organization
- Ability to thrive in a collaborative, team-oriented environment
- Problem solving skills/ability to handle complex issues
- Ability to multi-task and meet tight deadlines
- Proficiency in MS Office Suite
Nice To Haves
- Bachelor's degree, preferred
Responsibilities
- meeting scheduling (routine and periodic)
- email, itinerary and travel support, for the Corporate Controller and her direct reports
- Manage approvals on behalf of the Corporate Controller and her direct reports
- Acts as point of contact between the Corporate Controller and internal or external colleagues
- Takes dictation and minutes and writes them up subsequently
- Combines and produces reports and presentations
- Prepares, edits, and updates executive and board level reports
- Develops and manages itinerary and trip logistics, including calendar clearing travel arrangements
- General filing and data management, paper based as well as digital (server-based system as well as SharePoint)
- Creates and maintains organizational charts
- Complete special projects and perform special tasks such as reporting out audit fees, contractor onboarding and tracking colleague logistics
- Maintains up to date knowledge on products, services, departmental systems and related technology, policies and procedures
- Answers the telephone, prepares, edits and composes correspondence that is confidential and time sensitive in nature
- Accounts Payable processing, invoice tracking, vendor management
- Office management including coordination with other EAs (including office supply ordering, copier supplies, facility needs, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
