Administrative Asst

CB&I•Plainfield, IL

3d•$24 - $28

About The Position

The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.

High School Diploma or equivalent.
Minimum 5 years of experience working in an administrative assistant role
Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
Excellent communication skills, both written and verbal.
Able to read and comprehend instructions and write correspondence and memos.
Strong organizational, multitasking, attention to detail, and interpersonal skills.
Able to work well with all levels of internal management and staff as well as clients
Leadership vision and drive to take initiative on tasks.
Consistent quality deliverables meeting deadlines set by Project Team.
Communication to project team, including technical content and workflow.
Looking for improvement areas an receptive to new ideas.
Collaborative contributions to achieving CB&I global HR team goals and initiatives.
100% Compliance with Company HR policies and procedures.
Timely resolution of employee concerns within expectations.

Business presence and polish
Knowledge of CB&I products and markets
Proactively identifies and solves the complex problems
Strong analytical and problem-solving skills
Mentally agile and ability to multi-task and manage tight deadlines
Proven negotiating ability with high emotional intelligence and interpersonal skills
Adaptability and agility to learn and contribute in varying and complex environments
A mature business and technical acumen coupled with a drive to achieve results · Exceptional communication and presentation skill, both written and verbal · Ability to work and build credibility across the business, up to and including senior management level · Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment

Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
Coordinate and set up meetings and conferences.
Arrange travel and work on special projects.
Maintain the schedule of one (1) or more individuals.
Set up and maintain manual and electronic filing systems.
Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
Photocopy, fax, and scan documents as required.
Assure of effective mail and package distribution.
Assist employees and managers with general administrative requests.
Support contract design teams and assist the Project Engineering Manager with tasks associated with the LT&C tank contract execution Project coordination.
Assist managers with general administrative requests.
Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
Document management assistance
Assist with project specifications, checklists and procedures for CB&I material purchase, fabrication, and construction execution.
Responsible for internal expediting of supplier documents through Engineering until approved by CB&I and Client.