Administrative Asst Sr

OneMain Financial • West Valley, UT

9d

About The Position

The Administrative Assistant Sr is responsible for providing high-level administrative support to executive-level staff, managing a wide range of tasks that ensure the smooth functioning of the office and support the executives’ daily operations. A good portion of this position that will also be analytically driven with the ability to work with operations, data analytics and development teams. Will assist with various tasks related to executive leadership and Ops support project needs that involve internal support functions. In the role New Hire onboarding: Fulfill all ticketing including software and hardware requests for new hires, requesting all software accesses as well as individual/group technology profile assignments, updating and ensuring accuracy of the company distribution email lists, cubicle preparation, new Hire Orientation and all onboarding tasks associated with the SLC, UT office location and the departments new hires are hired for. Travel Arrangements: Booking and communicating travel arrangements for executive leadership team and out of state sales rep new hires and any interviews that need to scheduled in-person interview travel arrangements, when needed. Document Preparation: Creating reports, presentations and other content as needed Record Keeping: Maintaining accurate and organized records, files and databases General Support: Providing administrative logistical support and project management for various delegated tasks as assigned. Booking office space, conference rooms and other office facilities for visitors, auditors, etc within the SLC, UT office. Budget Adherence: Tracking, management and adherence to budgetary needs for executive level Disaster Assistance Programs: Fulfilling all company requirement projects and engagements internally during natural disasters such as putting into effect certain protocols within technology systems to aid customers and provide temporary relief during national disaster declarations mandated by OMF internal communications. Back Office Task Support: assisting in 3rd party agreements and contracting, data analytics reporting and presentation creation assistance, sales support analytics, procurement project assistance, and special projects. Facilities: back up to office facilities management Manage internal support functions as assigned by Associate Director of Operations

Requirements

• High School Diploma or equivalent
• 3+ years of administrative experience
• Microsoft Office, Outlook, Word, Powerpoint and Excel
• Strong written and oral communication
• Organization
• Capability of handling executive level administrative tasks
• Calendar management
• Strong interpersonal skills
• Meticulous attention to detail
• Travel arrangement experience
• Discretion and confidentiality
• Scheduling
• Expense Report experience
• Time management skills
• Sense of urgency

Nice To Haves

• Bachelor’s Degree preferred

Responsibilities

• New Hire onboarding: Fulfill all ticketing including software and hardware requests for new hires, requesting all software accesses as well as individual/group technology profile assignments, updating and ensuring accuracy of the company distribution email lists, cubicle preparation, new Hire Orientation and all onboarding tasks associated with the SLC, UT office location and the departments new hires are hired for.
• Travel Arrangements: Booking and communicating travel arrangements for executive leadership team and out of state sales rep new hires and any interviews that need to scheduled in-person interview travel arrangements, when needed.
• Document Preparation: Creating reports, presentations and other content as needed
• Record Keeping: Maintaining accurate and organized records, files and databases
• General Support: Providing administrative logistical support and project management for various delegated tasks as assigned. Booking office space, conference rooms and other office facilities for visitors, auditors, etc within the SLC, UT office.
• Budget Adherence: Tracking, management and adherence to budgetary needs for executive level
• Disaster Assistance Programs: Fulfilling all company requirement projects and engagements internally during natural disasters such as putting into effect certain protocols within technology systems to aid customers and provide temporary relief during national disaster declarations mandated by OMF internal communications.
• Back Office Task Support: assisting in 3rd party agreements and contracting, data analytics reporting and presentation creation assistance, sales support analytics, procurement project assistance, and special projects.
• Facilities: back up to office facilities management
• Manage internal support functions as assigned by Associate Director of Operations

Benefits

• Health and wellbeing options including medical, prescription, dental, vision, hearing, accident, hospital indemnity, and life insurances
• Up to 4% matching 401(k)
• Employee Stock Purchase Plan (10% share discount)
• Tuition reimbursement
• Paid time off (15 days’ vacation per year, prorated based on start date)
• Paid sick leave as determined by state or local ordinance (prorated based on start date)
• 11 Paid holidays (4 floating holidays, prorated based on start date)
• Paid volunteer time (3 days per year, prorated based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED