Executive Administrative Assistant

92nd Street Y • New York, NY

23h • $70,000 - $80,000

About The Position

We are seeking a highly organized, proactive, and service-oriented Executive Administrative Assistant to support the daily operations of the 92NY Executive Office. This role provides high-level administrative and organizational support to the CEO and President, and, as appropriate, the Board of Directors. This role serves as a central coordination point for executive communications, scheduling, and logistics—working across internal departments and with external partners, patrons, and stakeholders. In addition to core administrative responsibilities, the role contributes to special projects and provides flexible, ad hoc support across the organization as needed. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced, mission-driven environment that requires discretion, adaptability, and sound judgment.

Requirements

• Bachelor's degree preferred.
• Minimum of three years’ experience providing administrative support to executive-level leadership.
• Advanced proficiency in Microsoft Office Suite, with demonstrated ability to produce polished, accurate, and timely materials.
• Exceptional attention to detail and a high standard of accuracy and follow-through.
• Strong organizational and time-management skills, with the ability to prioritize effectively and manage a demanding, dynamic workload.
• Proven ability to handle multiple projects simultaneously while navigating competing priorities and unexpected challenges.
• Outstanding interpersonal and communication skills, with the professionalism, discretion, and diplomacy required to engage with patrons, including major and high-profile donors.
• A collaborative, dependable team player who works effectively across departments and contributes positively to a collegial work environment.

Responsibilities

• Provide comprehensive administrative support to the Executive Office, including calendar and technology management, scheduling, meeting coordination, and event planning and set-up.
• Prepare and organize materials for executive meetings, committees, and Board engagements, including presentations, reports, project updates, and programming documentation.
• Serve as a primary point of contact for the Executive Leadership Team and Board of Directors on administrative and technical matters, including welcoming external guests and coordinating hybrid and in-person meetings.
• Manage incoming communications (mail, email, and phone), prioritizing items for executive attention and routing inquiries to appropriate departments or staff when needed.
• Support special projects and research initiatives as assigned by the CEO, President, and Associate Director, Executive Administration and Special Projects.
• Provide ad hoc administrative assistance to members of the Executive Leadership Team and other departments, as requested.
• Perform other related duties in support of Executive Office operations and organizational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level