Executive Administrative Assistant

SLB•Houston, TX

11d

About The Position

The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation, and assists the Business System Administrator with day-to-day activities.

Requirements

5+ years of experience in administrative or executive support roles.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Previous experience as an Executive Administrator or in a similar senior administrative position preferred.

Responsibilities

Type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
Answer telephone and handle requests for information at an advanced level.
Set up and maintain department records and files.
Arrange travel schedules and reservations.
Supervise and train others.
Monitor accuracy, completeness and timeliness of all critical business systems transactions.
Coordinate meetings and office communications.
Schedule conference rooms, audio/visual equipment and other materials as requested
Assist with expense reports
Coordinate invoice administration, approvals and ensure timely submission for payment.